Philanthropy Assistant

Philanthropy Assistant

PeaceHealth is seeking a Philanthropy Assistant for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $25.49 – $38.18. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.

Job Summary

This position provides direct fundraising, executive coordination, and board of director support for the PeaceHealth Foundations. Responsibilities include ongoing executive planning and office coordination. This role is responsible for helping to oversee medical center specific stewardship programs which includes rounding and recognition events. The position also assists in the execution of the annual caregiver campaign, along with pre and post activities. Assists in meeting specialized fundraising goals, and contributes to the achievement of the organization's vision, mission and strategic objectives by providing special project and executive support. Supports an executive(s) by managing calendars, correspondence, meeting and agenda preparation, interfacing with foundation board members, while providing business solutions and associated services to philanthropic projects. Works with high-net-worth individuals, foundations, and corporations. Networks extensively with many of the organization's leadership and health system stakeholders and represents their supervisor and the health system in a positive and professional manner.

Essential Functions

• Independently, or in consultation with their supervisor, develops plans needed to carry out assigned projects and activities; establishes methods and schedules to implement and maintain activities for the executive. Exercises extensive independent judgment to reflect and match executive's leadership style.
• Facilitates, and performs administrative functions in support of meetings of executive groups (board, committees, campaigns) as assigned. Support activities include collection and preparation of draft agendas; prioritizing items in consultation with executive to finalize agenda; dissemination of meeting materials; coordination of meeting records, evaluations and follow-up reports.
• Oversees the coordination of the office of the executive they support. Assures a logical flow for scheduling of activities, including preparation and planning time. Works independently to schedule meetings, travel and outside commitments. Assures that the executive has the materials needed for meeting obligations in advance of appointments through maintenance of confidential department files.
• Interfaces with internal stakeholders in advancement services, and hospital and system leadership to ensure timely and accurate communications and activities with donors and board members. Enhances administrative functions to improve and align with fundraising strategies and stewardship of donors, including fund disbursements, acknowledgement letters and database upkeep.
• Composes and coordinates writing, editing and communications tasks. This includes initiating and drafting correspondence; recording minutes of meetings and telephone conference calls; compiling information and preparing summary reports; overseeing and prioritizing incoming or outgoing mail and messages and preparing information for presentation or publication. Exercises independent judgment and decision-making in handling incoming and outbound information and material.
• Supports the executive through positive communications and relations with internal and external customers in an environment that is open and inviting. Maintains relationships with and responds to contacts from internal and external customers (such as internal leadership, board members, board committee members, consultants) and others related to the foundation with the purpose of exchanging information, scheduling meetings and communicating confidential and non-confidential matters.
• Interfaces with donors, granting agencies, and corporations. Rounds on patients as requested as part of the grateful patient program.
• Oversees the coordination of foundation activities which includes but not limited to board retreats, educational forums, donor stewardship activities and board education.
• Assists with the execution and direct fundraising as part of the caregiver campaign and serves in a lead role on the fundraising committee.
• Coordinates patient rounding program for the foundation including working with clinicians, visiting Friends of the Foundation patients, and ensuring HIPAA compliance for foundation staff team.
• Assists in the execution of board and donor cultivation and stewardship events for the foundation.
• Performs other duties as assigned.

Qualifications

Education

Associate Degree Preferred: or equivalent combination of education and applicable experience.

Experience

Minimum of 3 years Required: Previous experience in a professional office environment, with demonstrated experience coordinating staff, projects, providing customer service and other administrative tasks. and Preferred: Previous work in healthcare or a fundraising environment strongly preferred.

Skills

Excellent verbal and communication skills across mediums. Ability to customize communication strategies based on a wide range of audiences. Interpersonal skills to establish and maintain good working relationships with diverse groups, including caregivers, physicians, donors, boards, volunteers and administrators. Strong organizational and time management skills and meticulous attention to detail; the ability to set, negotiate, and meet priorities and produce high-quality work. Experience using software packages such as Microsoft Office Suite, SharePoint, Sale Force, Teams, Raiser's Edge and Visio. Good organizational, critical thinking and analytical skills. Team player who has a commitment to, upholding and demonstrating the values of PeaceHealth (Stewardship, Communication, Respect, Collaboration). Possesses the qualities of integrity, industry, and curiosity. Ability to travel within assigned network and occasionally to other locations in the PeaceHealth service area. Self-motivation and ability to advance work independently.

Working Conditions

Lifting Consistently operates computer and other office equipment. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work. Environmental Conditions Predominantly operates in an office environment. Mental/Visual Ability to communicate and exchange accurate information. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.