Human Resources Assistant

Human Resources Assistant

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Human Resources Assistant is responsible for the processing and updating of personnel-related documents, benefits and programs with employees and officers in centers and corps throughout the Cascade Division. The position is responsible for background checks, document scanning, employee file audits and E-Verify compliance and other HR related tasks.

Knowledge, Skills and Abilities Required

• Demonstrate effective verbal and written skills.
• Ability to work in a fast-paced environment and maintain poise under pressure.
• Ability to work as a team player.
• Strong organizational skills.
• Fast learner, good listener.
• Proficient with current Microsoft software computer programs including Word, Excel, e-mail, internet, and standard office equipment and systems.
• The ability to use new software programs with basic training.
• Ability to take projects from beginning through completion.
• Ability and willingness to keep information confidential.
• Demonstrate and communicate a positive attitude, good interpersonal skills, and ability to communicate with general public in a courteous manner.
• Manage multiple email accounts for HR department.

Essential Duties & Responsibilities

Human Resources:

• Assists in the preparation of personnel documents for handling according to departmental and Salvation Army procedures.
• Assists with the data input into the human resources and payroll management system.
• Assists with enrollments, changes, and deletions to employee benefits plans.
• Assists with the Cascade Division's Affirmation Action Plan (AAP) relating to job postings and hiring follow-up.
• Ensures that monthly bring-up memos to Corps/Programs for outstanding personnel paperwork are sent for completion of all employee files.
• Ensures that digitalization of Human Resource and Payroll records are completed and uploaded into UKG.
• Responsible for sorting, scanning and filing of historical HR documentation.
• Create board agenda items, process with payroll and other departments interim and board approved HR items.
• Responsible for the tracking, updating, and filing of 90 day and annual reviews.
• Responsible for tracking, updating and processing background checks for new hires and renewal by policy.
• Responsible for tracking, updating and processing E-verify and I-9 documentation.
• Assist with departmental HR training through TEAMS with remote locations.

Professional: The ability to work in a distinctively Christian environment. The ability to interact with co-workers and the public in a positive, professional manner in conformity with The Salvation Army Mission Statement. The ability to work with people of diverse backgrounds and circumstances. Must possess the self-discipline necessary to perform repetitive tasks without lowering quality of work. Able to work with limited supervision, and work in a team setting with other professionals. Exercise good judgment and be comfortable taking initiative with projects.

Organizational: The ability to maintain a self-motivated and self-directed schedule. Able to address multiple projects in a timely manner. Responsive and detail oriented. Able to prioritize and keep good records. Able to clearly communicate questions when unsure of an assigned task.

Equipment: Telephone, computer, fax/copy machines, other standard office machines and systems.

As with any position with The Salvation Army, it is impossible to predict the many requests and assignments that may be made on the employee. This would be the case with this position. Flexibility and a cooperative spirit are crucial characteristics of the individual who holds this important position.

Physical Requirements: While performing the duties of this job, the employee is regularly required to sit, sometimes for long periods of time; to talk and hear; reach with hands and arms. May require stooping, kneeling, bending, stretching, standing, walking, manual dexterity, hand-eye coordination, pushing, pulling, lifting and carrying up to 20 pounds unassisted. Specific vision abilities required by this job include close vision and distance vision.

Working Conditions: This position may have frequent phone and in person contact with people from diverse backgrounds who may be angry, hostile, confused or frustrated. This position has access to confidential and private information. It is essential that confidentiality and privacy be observed.

Miscellaneous: The candidate chosen for this position will be required to pass a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered. This position will work with minimum supervision and with a high degree of independence. May be required to make independent decisions that may involve unique or unusual situations and/or complex issues and dealing with demand requests. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is a reasonable and no undue hardship would result. The Salvation Army reserves the right to revise or change job duties and responsibilities as the need arises.

Education & Work Experience: Education: Requires: High School Graduate/GED Work/Professional Experience: Required: 2 years business office experience with emphasis in Administration and/or Human Resources License and Certifications: None Supervisor: Director of Human Resources Qualifications Education Required + High School or Equivalent or better Experience Required + Required: 2 years business office experience with emphasis in Administration and/or Human Resources. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.