Administrative Assistant - Engineering

Omni Ft. Lauderdale Hotel

Be a part of the pre-opening team for the Omni Ft. Lauderdale Hotel!

Opening Fall 2025, the Omni Ft. Lauderdale Hotel is a 29-story hotel, located at 1950 Eisenhower Blvd, and connected directly to the Broward County Convention. The property offers 801 guest rooms and suites, multiple restaurants, a vibrant rooftop bar, a sprawling pool, spa, and fitness center. The hotel will also have over 120,000 square feet of indoor and outdoor meeting and event space, including a grand ballroom, junior ballroom, 25 breakout rooms and pre-function meeting space with waterfront views.

To provide technical and administrative assistance to the Director of Engineering Services and to assist the Director of Engineering Services in the operational aspect of the Engineering Department.

Responsibilities

• Fulfill general office duties: typing, filing, phone answering, etc.
• Maintain property operations log, P.O. ledger, balance ledger to General Ledger monthly, assist in maintaining inventories and ordering supplies.
• Coordinate activities of Engineering staff through work assignments in cooperation with other Engineering management staff.
• Able to keep accurate records and communicate using radio equipment.
• Maintain files and records with effective filing systems.
• Follow office work-flow procedures to ensure maximum efficiency.
• Support other departments with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.).
• Greet and assist visitors when they arrive at the office, assisting in settling customer complaints or issues.
• Maintain utility log.
• Gathers and organizes all materials for End of Month reports including checkbook audits and CARE completion reports.
• Be familiar with Omni fire alarm procedures and other emergencies.
• Process purchase order in Birchstreet.
• Open and close work request in Synergy.
• Maintain stationary supplies & proper filing systems.
• Prepare meeting timelines and documents for departmental and cross-departmental needs.
• Ensure work area is clean and clear of standing water, debris or any objects that can obstruct the job duties from being performed safely, efficiently, and effectively.
• Assist in maintaining all Engineering documentation and records.
• Assume administrative duties in accordance with changing requirements.
• Assist with Payroll by maintaining schedules, daily attestation, and requests.
• Is courteous, tactful, and helpful, but firm in enforcing hotel policies and procedures.

Qualifications

• Minimum six months administrative experience and/or customer services role with consistent guest interaction and guest resolution responsibilities. Hotel experience strongly preferred.
• Able to deliver and communicate to diverse crowd of associates.
• The ability to work in a fast-paced high-pressure work environment while executing delegated tasks and assignment.
• Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management, and co-workers. This includes via email, telephone, and two-way radio.
• Ability to prioritize, organize and follow up on requests and needs in a fast-paced environment.
• Able to evaluate and select among alternative courses of action quickly and accurately, identifying and solving problems as necessary.
• Must have strong computer skills, including advanced proficiency in Microsoft Office programs, Internet research, and the ability to quickly learn new software.
• Highly motivated self-starter focused on quality, organization, guest service and teamwork.
• Must be able to work independently and successfully complete projects with minimal oversight.
• Exceptional organizational skills with the ability to prioritize and multi-task effectively.
• Must be able to maintain a professional appearance and create a welcoming environment for potential and current associates.
• Must be willing to work a flexible schedule to include evenings and weekends as needed.
• Move, bend, lift, carry, push, pull, and place objects weighing up to 30 pounds without assistance.
• Stand, walk or sit for an extended period or for an entire work shift.
• Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.