Engineering Administrative Assistant

Job Description

To ensure all paperwork, projects are processed and completed on a timely basis in the order of established priorities.

Responsibilities

Coordinate and respond to telephone requests from guests and general work requests. Assign and dispatch all work assignment through our property management system. Place follow up calls with guests to ensure satisfaction of response.

Maintain Engineering's inventory and supplies through Birchstreet.

Maintain records and files such as all preventive maintenance, work requests, fire brigade logs and vendor work tickets.

Process requisition orders and distribute paperwork to accounts payable and requesting departments. Ensure all receiving is performed to conform to month end duties.

Manage daily and weekly payroll, including monitoring time off/late logs and overtime logs.

Solicit pricing and bid information from vendors for storeroom items, departmental supplies and certain major projects.

Set up purchase orders for vendors that have service contracts.

Qualifications

Familiarity within a maintenance or engineering department highly desired.

Strong computer skills – Microsoft Office, Kronos, Synergy, Opera, and Epitome.

Position pays $33.50 - $36.50 per hour.