Program Support Assistant (OA)

Program Support Assistant

This position is within the Geriatrics and Extended Care Service (GEC) for Geriatrics outpatient clinics and Home-Based Primary Care (HBPC) program, located at the Oklahoma City VA Health Care System. Will perform a variety of health Administrative and Clerical duties in the day-to-day management with Outpatient Clinics with locations in Oklahoma City and Lawton.

Major Duties of this position include but are not limited to:

• The Program Support Assistant coordinates internal and external customer service requests and actions for GEC/HBPC programs.
• Provides assistance with telephone coverage and analyzes call to act when appropriate in referring calls to the appropriate staff members.
• Interacts with GEC patients as needed and all visitors to service to provide support.
• Thorough knowledge of clerical duties to include style guides for communications, policies, and correspondence.
• Skilled in communicating, evaluating, planning, and organizing workload.
• Knowledge of Microsoft Word to execute office automation functions such as storing and retrieving electronic documents and files; printing; inserting and deleting text; formatting letters, reports and memoranda; and transmitting and receiving e-mail.
• Possess knowledge and skills in Microsoft Excel or Access to develop and change spreadsheets.
• Must have knowledge in designing, implementing, cleaning, analyzing, and reporting data projects assigned.
• Thorough knowledge of Vista packages, directives and polices relating to Home-Based Primary Care (HBPC) and the Hospital that relate to the HBPC program.
• Must have the ability to problem solve, prioritize and follow through on requests from administration in a timely manner.
• Must have skills in diplomacy, and strong Interpersonal skills.
• Must have knowledge of a wide variety of applications, operating systems, protocols and equipment used in the organization sufficient to provide advice and assistance to customers.
• Must be able to perform multiple tasks using multiple sources of information and guidelines/policies/directives, ranging from office and clerical duties to data management and analysis to inform HBPC and GEC Management.

Work Schedule: Monday - Friday, 8:00am - 4:30pm

Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Position Description/PD#: Program Support Assistant (OA)/PD13904A

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Physical Demands: The work is sedentary. Typically, sitting comfortably to do the work assigned. However, there may be some walking; standing; bending; carrying light items such as papers, books, small parts; or driving an automobile, etc. No special physical demands are required to perform the work.

Work Environment: The work environment involves everyday risks or discomforts which require normal precautions typical of such places as offices, meeting and training rooms or libraries. The work area is adequately lighted, heated, and ventilated.

Requirements Conditions of Employment

You must be a U.S. Citizen to apply for this job.

To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment.

The online assessment measures critical general competencies required to perform the job.

Subject to background/security investigation

Selected applicants will be required to complete an online onboarding process.

Acceptable form(s) of identification will be required to complete pre-employment requirements.

Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/29/2025.

You may qualify based on your experience and/or education as described below:

Specialized Experience GS-05 Level: Specialized Experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, applicants must have at least 52 weeks of specialized experience equivalent to at least the next lower grade level of GS-04 in the normal line of progression for the occupation in the organization.

Specialized experience for this position includes but is not limited to…

• Thorough knowledge of clerical duties to include style guides for communications, policies, and correspondence.
• Skilled in communicating, evaluating, planning, and organizing workload.
• Knowledge of Microsoft Word to execute office automation functions such as storing and retrieving electronic documents and files; printing; inserting and deleting text; formatting letters, reports and memoranda; and transmitting and receiving e-mail.
• Possess knowledge and skills in Microsoft Excel or Access to develop and change spreadsheets.
• Must have knowledge in designing, implementing, cleaning, analyzing, and reporting data projects assigned.
• Thorough knowledge of Vista packages, directives and polices relating to Home-Based Primary Care (HBPC) and the Hospital that relate to the HBPC program.
• Must have the ability to problem solve, prioritize and follow through on requests from administration in a timely manner.
• Must have skills in diplomacy, and strong Interpersonal skills.
• Must have knowledge of a wide variety of applications, operating systems, protocols and equipment used in the organization sufficient to provide advice and assistance to customers.
• Must be able to perform multiple tasks using multiple sources of information and guidelines/policies/directives, ranging from office and clerical duties to data management and analysis to inform HBPC and GEC Management.

Education

Applicants may also qualify for this position at the GS-05 level based on their education. Applicants must have successfully completed four (4) years of post-high school education. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

OR, Combination: Combinations of successfully completed post-high school education and experience may be used to meet total qualification for this position at the GS-05 level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

Note: All experience must be clearly annotated on your resume under your job history as applicable. If you are basing your qualification on education, you must provide a transcript from an accredited institution of higher learning. Failure to do may result in an unqualified rating.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional Information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information