HR Administrative Assistant

Administrative Assistant

ETAS Inc. has an upcoming opportunity for an Administrative Assistant (Direct Hire) position at our office in Portsmouth, OH. Enterprise Technical Assistance Services, Inc. (ETAS), is a wholly owned subsidiary of Professional Project Services, Inc (Pro2Serve). ETAS was formed and dedicated to support the Department of Energy (DOE) Portsmouth/Paducah Project Office (PPPO) with technical and management services contributing to the safe and cost-effective implementation of the "One PPPO" mission.

The parent company, Pro2Serve, is a nationally recognized environmental, technical, and engineering services firm dedicated to providing critical environmental management services to reduce the Nation's environmental liabilities and infrastructure engineering services in support of our Nation's security. We support the energy, defense, and science markets through responsive, cost-effective execution of critical environmental, facilities and infrastructure, and nuclear defense and nonproliferation projects.

Job Description

Provides high level administrative support to a large staff with limited supervision. Requires someone who is proactive, detail-oriented, exceptionally skilled at multitasking, organization, and communication in order to maintain balance among multiple priorities. Duties include, but are not limited to:

• Schedule meetings, travel, and conference calls.
• Take calls, respond to emails, and manage requests.
• Draft and review letters, memos, reports, and invoices.
• Conduct research, prepare statistical reports, and compile data for presentations.
• Order supplies, maintain records, and perform basic record keeping.
• Support other departments as needed.
• Take notes and record minutes at meetings.
• Prepare, proofread, and format complex reports, presentations, and contract/task order documents using standard software.
• Greet visitors, determine visitors' needs and refer/escort visitors to appropriate team member(s).
• Maintain conference room schedules.
• Demonstrate ability to get along with coworkers, customers, and visitors.
• Perform other duties as assigned by supervisor.

Job Requirements

Associate's Degree or higher from an accredited university and 10 years of administrative support experience OR 12 years of administrative support experience. Must be a qualified typist (40 words or more per minute) Must be proficient in the use of office equipment, including computers, scanners, fax, and copiers Must be proficient in the use of Microsoft Office (Outlook/TEAMS/Word/Excel/PowerPoint) and Adobe Acrobat Work professionally with individuals, diverse groups, and the public Have well-developed time management and schedule coordination skills Experience in providing clerical and secretarial support to a large origination (preferably Federal) with a formalized structure Experience in preparing and developing correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations Experience in reviewing correspondence for proper format, conformance with procedural instructions, grammar, typographical errors, accuracy and necessary attachments Experience with database systems and applications used for action tracking and deliverable schedules Experience in planning, coo