G7/23 VG F - Finance Operations Specialist - Remote Eligible

Finance Operations Specialist

Real opportunities. Real impact. Your career, redefined.

At Oceans, we help the best and brightest of Sri Lanka to take advantage of opportunities that otherwise wouldn't be available to them, while supporting entrepreneurs around the world. Our community (we call them Divers) don't do surface work—they go deep to solve complex challenges and make a real impact. And in doing so, they support bold ideas and expand their skills, broaden their expertise, and grow their careers, all without having to leave family and friends.

We're hiring a Finance Operations Specialist to partner with our client and their rapidly scaling portfolio of consumer product brands across e-commerce, retail, wholesale, and more. This operationally intensive role demands precision and a proactive approach to managing finance transactions, accounts receivable, billing, and reporting in a fast-paced, multi-brand environment.

If you thrive in transaction-heavy settings, are comfortable collaborating across teams, and bring a continuous improvement mindset, this role is built for you.

Accountability

As a Finance Operations Specialist, your success will be measured by your accuracy in handling high volumes of finance transactions, your responsiveness in managing accounts receivable and billing workflows, and your ability to support timely reporting and process improvements. You'll be a dependable bridge between finance, sales, and customer teams, ensuring smooth operational execution. Here's how you'll make an impact:

Accounts Receivable & Billing

• Match incoming payments and code credit card transactions accurately and promptly.
• Manage EDI and QuickBooks Online (QBO) billing processes with attention to detail.
• Conduct weekly follow-ups and outreach for overdue customer balances, including direct calls.
• Run regular invoice completeness checks and manage workforce management (WFM) billing.

Inbox & Internal Coordination

• Manage the finance inbox, responding to customer and internal sales queries efficiently.

Invoice & Fulfillment Management

• Sort, tag, and reconcile fulfillment invoices by brand and cost type.
• Perform weekly revenue reconciliations against forecasts and statements of revenue.
• Reconcile smaller customer payments and maintain accuracy for key accounts.

Ad Hoc Projects & Reporting Support

• Prepare and submit sales tax filings as required.
• Support QuickBooks reporting by downloading, formatting, and mapping data.
• Conduct targeted analyses, including cost of goods sold (COGS), account summaries, and MSRP tracking.
• Provide data inputs for budget projections and support e-commerce/sales data analysis.

Colleagues

In this role, you'll report directly to the VP of Finance and CFO and work closely with the finance, sales, and operations teams. Your role requires regular collaboration with internal stakeholders and occasional external customer interaction for collections and billing support.

At Oceans, you'll also receive guidance and support from our Operations Manager, who will help you succeed in the role and ensure that you're continuously growing and developing in your career.

Skills & Qualifications

At Oceans, we believe in T-shaped individuals - those who bring deep expertise in one area, paired with broad curiosity and interests. As a Finance Operations Specialist, your vertical strength will be in finance operations and accounts receivable, paired with horizontal skills in billing, reporting, and stakeholder communication.

To excel in this role, you should have:

• Language Skills: Professional fluency in English, strong written and verbal communication for customer outreach.
• Experience: 2–4 years in finance, accounts receivable, or accounting support roles. Background in e-commerce or consumer goods businesses and a familiarity with U.S. accounting standards are a bonus.
• Technical Strength: Proficiency with QuickBooks Online and Microsoft Excel (including managing high volumes of transactions). Experience with Faire, Ramp, or similar platforms (or ability to learn quickly).
• Detail Orientation: Strong organizational skills with the ability to work accurately in fast-paced environments.
• Process Mindset: Proactive and process-driven, eager to identify and implement continuous improvements.
• Collaboration: Comfortable working across teams and occasionally interfacing with external customers.

Diversity of experience is core to Oceans. You are expected to work inclusively with individuals from a variety of backgrounds, ensuring that both personal and collective dignity are supported.

During the interview process, you'll have the opportunity to showcase your skills in the following areas:

• Transaction Management: How do you prioritize and handle a high volume of finance transactions accurately?
• Accounts Receivable Follow-Up: What strategies do you use for effective customer outreach and collections?
• Collaboration: Can you share examples of working cross-functionally with sales, operations, or external stakeholders?
• Data Accuracy & Reporting: How do you ensure accuracy in billing, reconciliation, and reporting tasks?
• Process Improvement: Tell us about a time you identified or implemented a process enhancement in finance operations.

Role Specifications

This is a remote role, where you will be expected to work a split shift with some overlap with our client's time zone. You will, however, be expected to be present for in-person training programs during your first 90 days with us. You'll be expected to work a split shift with some overlap with our client's time zone. During the offer process, we'll share more information about our benefits and compensation philosophy, considering both market trends and individual factors.

About Oceans

At Oceans, we build remote teams that connect the world's top 1% of talent with visionary leaders. With us, you're not just doing a job—you're redefining your career with opportunities designed to unlock your potential. We welcome the chance to discuss the complementary parts of our business during your interview process and encourage questions about where we are and where we are going.