Office Services Assistant, Temporary

Office Services Assistant

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients.

Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion.

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

Responsibilities

The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.

• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops
• File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices)
• Possible travel - package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed
• Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients
• Ensure training rooms and conference rooms and overall office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)

Qualifications

High School Diploma required

1 to 3 years relevant experience required

Proficiency in Microsoft Office suite

Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred

Excellent customer service and client focused skills

Excellent organizational skills and ability to manage through competing priorities

Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors

Ability to work independently to follow directions and procedures

Ability to work overtime and weekends as needed

Capable of safely lifting up to 25 lbs as needed

The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.