Director Of Administration, Bureau Of Environmental Sciences And Engineering

Administrative Manager - Non-Managerial

The Bureau of Environmental Sciences and Engineering (ESE) is a team of over 125 professionals committed to reducing environmental and engineered hazards in NYC. We oversee water systems in both natural and built environments, as well as radiological materials and equipment.

Duties will include but not be limited to:

• Provide overall program administration and daily supervision for the Bureau of Environmental Sciences and Engineering (ESE) administrative and clerical team.
• Develop and implement various policies and procedure for improvements of administrative functions and programs.
• Manage, monitor, review and adjust all spending for ESE from various funding sources for personnel and other than personnel services.
• Manage, monitor, submit and track all intra-city and state awarded grant projects for ESE.
• Oversee, review and monitor ESE contracts and coordinate documentation and tracking with the Division of Environmental Health and Fiscal Management to ensure timely contract initiation.
• Develop contracts and purchase orders and provides subcontractor and vendor activity oversight in collaboration with the Office of Agency Chief Contracting Officer (ACCO).
• Manage and monitor all personnel actions including hiring and recruitment, timekeeping, and payroll actions. Initiate and track action in an electronic personnel action tracking system (PATS).
• Manage ESE recruitment including managing positions lists, organization charts, vacancy reports, and budgets.
• Monitor ESE Overtime Salary Cap Waivers to ensure staff does not exceed the agency salary percentage cap.
• Manage, administer, control ESE's telecommunication equipment on repair, cost, stolen, re-assignment, new allocations and relinquishments, and yearly budget chargebacks.

Preferred skills:

• Degree in Business, Finance, Economics, Public Administration, HR, or Health Care Administration.
• Knowledge of federal, state, and local regulations; ability to support policy and legislative work.
• Experience planning and evaluating programs or projects.
• Strong communication skills and ability to create clear materials.
• Organized, flexible, and able to work in fast-paced or emergency settings.
• Strong interpersonal skills; able to work independently and in teams.
• Proficient in MS Office.

Why you should work for us:

Benefits: City employees are entitled to unmatched benefits such as:

• A premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• Additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
• A public sector defined benefit pension plan with steady monthly payments in retirement.
• A tax-deferred savings program.
• A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.

Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

The New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

Qualifications:

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.

2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.

3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.

4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Salary Min: $ 84,109.00 Salary Max: $125,000.00