CUNY Office Assistant, Level 1, Office Of Human Resources (provisional)

CUNY Office Assistant

CUNY Borough of Manhattan Community College Office of Human Resources is seeking candidates for its entry-level position who are organized, detail-oriented, and adaptable. Ideal candidates will be able to perform a variety of administrative tasks efficiently, manage sensitive deadlines and documents, and handle unexpected challenges with ease. Reporting to the HR Manager, or their designee, the CUNY Office Assistants will be assigned responsibilities that may include the following:

• Analyze, process, and track time and attendance records, accruals, absences, and leaves for classified civil service hourly employees.
• Handle inquiries regarding payment discrepancies, timesheet errors, and missed timesheet submissions for hourly employees to ensure accurate and timely payroll processing.
• Process employment verifications and Public Service Loan Forgiveness (PSLF) forms.
• Collect and process monthly leave reports for employees in faculty titles.
• Assist in other areas of Human Resources as needed.

Candidates selected for the position will be required to complete a typing test as part of the selection process.

Minimum Qualifications

Proof of meeting requirements 1 - 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

• A four-year high school diploma or its educational equivalent
• Two (2) years of experience performing general office work, which may be met by one of the following:
• Two (2) years of satisfactory, full-time experience performing general office work
• One (1) year of satisfactory, full-time experience performing general office work and 30 semester credits from an accredited college or university
• An associate’s degree or 60 college credits from an accredited college or university
• Passage of a qualifying Work Experience Test
• English Language Proficiency

All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period. Part-time experience of fewer than 20 hours per week will not be credited at all.

The high school diploma or its educational equivalent must be approved by a State’s Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA).

Candidates who meet the above requirements must also meet requirements 5 - 7 after the close of the filing period. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. You will be required to meet the skill requirement of keyboard familiarity by demonstrating the ability to type accurately at a minimum speed of 100 keystrokes (20 words) per minute after errors are deducted. You must meet this requirement in order to be appointed. Additionally, candidates may be asked to demonstrate technical competence in using job-related software.

Other Qualifications

Preferred Qualifications:

• Strong organizational skills with attention to detail.
• Demonstrated ability to manage multiple priorities and deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management or collaboration tools (e.g., Teams, SharePoint).
• Knowledge of procurement processes.

Compensation

New Hire: $36,700* Incumbent: $41,472 *This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.

Benefits

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

How to Apply

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:

Closing Date: November 22, 2025

Job Search Category: CUNY Job Posting: Support Staff

Equal Employment Opportunity: CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity.