Conference Services Coordinator

Conference Services Coordinator

We are seeking a Conference Services Coordinator for our New York office. In this role, you will provide excellent hospitality service to attorneys, business professionals, clients, and visitors. Do you excel at providing excellent customer service? Are you hospitality-focused? If you enjoy providing excellent service in a professional, fast-paced office environment, then we would appreciate hearing from you. This is an on-site position with required work hours of 8:00 a.m. - 4:00 p.m., Monday through Friday.

In this role, you will:

• Work with multiple teams and vendors, serving as point person for all hospitality and catering related orders.
• Assist the marketing manager, office manager, and/or attorneys with marketing events, internal social events, and meetings.
• Collect all details related to events; place food orders that are within budget.
• Ensure set-ups (food, beverages, etc.) are completed in a timely manner, are visually appealing, and easily accessed/maneuvered and taken down after completion of meetings.
• Maintain a clean, orderly, and stocked kitchen and pantry for efficient and sanitary functioning.
• Maintain OSHA standards.
• Track inventory and order kitchen supplies from vendor.
• Ensure the prompt and thorough removal of garbage and rubbish from kitchen/pantry as necessary.
• Process invoices and vendor billing with the correct codes and timely for proper billing.
• Serve as back-up to reception which includes answering phones and directing incoming callers; greeting clients and visitors; notifying the building of visitors and providing concierge services to clients and Firm members.
• Promote and maintain the good will and reputation of the Firm by maintaining the highest level of professional conduct and confidentiality.
• Keep supervisor informed of activities and of any significant issues.
• Provide additional administrative support as needed.
• May perform other duties not mentioned above, including cross training and performing duties in other departments.

What we're looking for:

• High School diploma or G.E.D. equivalent.
• At least 1 year of administrative support or related experience.
• Accurate typing skills.
• Good oral and written communication skills.
• Ability to work effectively with all levels of personnel.
• Attention to detail and accuracy.
• Strong organizational skills.
• Strong customer/client service focus and skills.
• Ability to adhere to deadlines.
• Ability to maintain client and firm confidentiality.
• Ability to work independently and in a team environment.
• Working knowledge of Microsoft Office.
• Physical strength and agility to permit full performance of the duties of the position, including daily bending, operating office equipment, and moving up to approximately 30 pounds.
• Ability to work early morning or evening events, as needed.
• Previous law firm or other professional services experience is preferred.

About Dorsey:

Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries.

Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey's benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)

One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:

• Mansfield Certification Plus (Diversity Lab)
• Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
• 100% rating on the Corporate Equality Index (Human Rights Campaign)
• Gold Standard Certification (Women in Law Empowerment Forum)
• Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)

Reasonable Accommodations:

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.

How to Apply:

Dorsey & Whitney LLP accepts online applications. Please go to the "Careers" section of the Dorsey website and complete Dorsey's online application form. We are unable to accept application materials by mail or email.

Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

The pay range for this position in New York City only is $28.49 to $36.87 per hour. This range represents Dorsey's good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon a number of factors, including the candidate's experience, qualifications, skills and location and may fall outside of the range indicated.