Vendor Payment Support Analyst

Procurement Analyst I Position

The Bureau of Accounts Payable (BAP) is recruiting one (1) Procurement Analyst I position to function as the Vendor Payment Support Analyst within the Non-Human Services Payments Unit who will:

• Serve as a liaison between DSS/HRA/DHS program areas, the ACCO Office, the Vendor Payment Unit, and senior management to resolve contract and encumbrance-related issues.
• Support the payment team with contract tracking, compliance monitoring, and reporting.
• Perform data entry and reporting tasks related to encumbrance and contract management.
• Ensure adherence to organizational procurement, purchase order, and contract policies and procedures.
• Communicate professionally and effectively with the Vendor Payment team and other internal stakeholders.
• Process & review payments submitted through PASSPort or FMS.
• Maintain a daily log of work processed within the Accounts Payable Unit.
• Create vendor payment vouchers using City systems, including FMS, PASSPort, PayTrace within established timelines.
• Assist with special projects as assigned.

Minimum Qualifications:

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in "1" above; or
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in "1" above; or
• A combination of education and/or experience equivalent to "1", "2", or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in "1" above.

Special Notes: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Preferred Skills:

• Strong working knowledge of:
• Financial Management System (FMS)
• PASSPort System
• Microsoft Word, Excel, and Outlook
• Excellent communication, organizational, and analytical skills.
• Ability to work independently and collaboratively in a deadline-driven environment.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.