Administrative Support, Mental Hygiene Administration

Clerical Associate - 10251

Open to candidates who are permanent in the civil service title of Clerical Associate or for those individuals who filed for THE NEW YORK CITY BRIDGE EXAM No. 3971 within the filing period From June 7, 2023 to July 18, 2023, which includes CLERICAL ASSOCIATE. THE TEST DATE: Multiple-choice and Qualifying Education and Experience testing was expected to begin on Monday, September 18, 2023. In addition, other eligible candidates are those who filed for THE NEW YORK CITY BRIDGE EXAM No. 4977 within the filing period From: June 5, 2024 To: June 25, 2024. Multiple-choice and Qualifying Education and Experience testing is expected to begin on Monday, September 16, 2024.

Division/Program Summary Description: The Division of Mental Hygiene (MHy) of the New York City Department of Health and Mental Hygiene is responsible for policy, programs, and provider oversight related to mental health; alcohol and drug use and developmental delays and disabilities. The office of Administrative Services within the Bureau of Mental Hygiene Administration provides all non-program support for the Division of Mental Hygiene. Its services include Personnel, Budget, Procurement, Equipment and Facilities Management, Operational support.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

• Update and maintain contact lists, email distribution groups, and various data spreadsheets.
• Support the creation and updating of divisional organizational charts.
• Administer and track the new hire and employee monitoring system.
• Manage the Mental Hygiene Exit Interview Survey for departing staff members.
• Assist with the onboarding process for new hires.
• Contribute to the preparation of quarterly reports for the Division's Random Moment Time Study (RMTS).
• Regularly update and collaborate with Mental Hygiene Operations on Supervisor Hierarchy reports.
• Provide HR recruitment support by monitoring SmartRecruiters, coordinating candidate communications, and scheduling interviews.
• Offer clerical and technical assistance to Bureau staff as needed.
• Perform additional tasks and duties as assigned on an as-needed basis.

PREFERRED SKILLS:

• Have the ability to use Microsoft Office (Word, Excel, Visio, Access, and PowerPoint);
• Good interpersonal and communication skills; knowledge of City government applications;
• Strong organizational skills.

Why you should work for us:

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education's website.
• Benefits: City employees are entitled to unmatched benefits such as:
• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program and
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise. Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.