Philanthropy Coordinator Prospect Research/dev Full Time Days

Philanthropy Coordinator Prospect Research/Dev Full Time Days

The Philanthropy Coordinator performs a critical support role on Northwestern Memorial Foundation's (NMF) fundraising team. They are responsible for working with NMF philanthropy associates, managers, directors, vice presidents and other NMF team members to coordinate activities and initiatives, completing projects as assigned.

NMF raises funds to support the health system's strategic goals to deliver exceptional care and experience, advance and extend medical science and knowledge and enhance people, culture and resources through: (1) raising planned, principal and major gifts, (2) cultivating and stewarding donors, and (3) fostering a culture of philanthropy at NMHC.

Responsibilities include providing administrative support, including data analysis and reporting, membership rosters and list management; communicating (both verbally and in writing) with a wide range of donors, departments, employees, vendors, physicians, board members and volunteers; and serving as a liaison on behalf of NMF to foster strong donor and working relationships.

Additionally, the Philanthropy Coordinator will utilize database to document and support fundraising initiatives and activities of the team; serve as team's database power user owning and accessing the data as part of assigned duties or in fulfillment of assigned roles or functions within philanthropy; research and develop internal and external communications including presentations, speaking points, correspondence and other written materials; administer and track expenses; master the NMHC administrative systems including adhering to department and company financial policies; creating purchase orders and check requests; and processing invoices for payment against purchase order or general expense reimbursement.

The role also includes providing essential support functions including calendar management support for the department leadership; facilitating and scheduling meetings; booking meeting rooms; arranging for catering; confirming attendance; and supporting in preparation and distribution of materials as necessary; managing telephone operations; answering, screening, and directing telephone calls; performing office management tasks including ordering and organizing office supplies; logistical coordination for office initiatives and events; assisting with building management requests; serving as a point person for administrative and operational needs of the relevant office location; maintaining procedure manuals; ensuring appropriate communication to staff of changes in procedures; participating in professional development opportunities to continuously strengthen leadership capabilities; representing and providing support for NMF at appropriate events related to donor cultivation, stewardship and fundraising activities; responding to unanticipated complex issues and manages critical and confidential information; utilizing meaningful metrics to assess outcomes and achieve goals; exemplifying the NMHC values of patients first, integrity, excellence and teamwork; and performing other duties as assigned.