Phoenix, AZ - Business Operations - AZDES - DERS - Fiscal Monitor - Fiscal Services Tech

Administrative & Accounting Support Specialist

We are seeking a detail-oriented and organized Administrative & Accounting Support Specialist. This role will focus on managing operator reports, vendor invoices, commission tracking, and ensuring financial accountability across business operations. The ideal candidate will have strong organizational skills, attention to detail, and experience with spreadsheets or accounting software.

Key Responsibilities

1. Receive, maintain, and track monthly operator reports and set-aside payments.
2. Monitor reports and payments due; follow up on missing items.
3. Prepare and email spreadsheets to management with status updates.
4. Process deposits for set-aside checks and notify the manager when deposits are ready.
5. Accurately enter and track vendor invoices in Google Sheets.
6. Ensure timely payment of vendor invoices and maintain proper documentation.
7. Attach invoices with purchase authorizations for Manager approval.
8. Monitor and process invoices received via the BEP scanned invoices email account.
9. Update and maintain commission reports for operators.
10. Investigate and resolve billing discrepancies to ensure accuracy and maintain strong vendor relationships.

Qualifications

• 2 years of experience in administrative support, accounting, or accounts payable/receivable.
• Proficiency with Google Sheets (or Excel) and data entry.
• Strong organizational skills with high attention to detail.
• Ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal.
• Experience working with financial reports, invoices, or commission tracking is preferred.