HR & Admin Intern (eastwood Office – Midshift / Night Shift)

HR & Admin Intern

Location: Eastwood Office, Quezon City

Shift: Midshift or Night Shift (to be specified during onboarding)

Duration: 3 months minimum

Work schedule: 3 times a week in-office

Start date: May 5, 2026

Reports to: Kent

Purpose of the Role: To support the HR and Administrative functions at the Eastwood office by providing day-to-day coordination, documentation, and clerical assistance during midshift or night-shift hours. This role ensures smooth operations, proper record-keeping, and timely support for employees and management during non-peak hours.

Key Responsibilities

HR Support (General):

• Assist in onboarding and offboarding activities (e.g., preparing orientation materials, organizing documents, coordinating clearances).
• Help maintain employee records (soft and hard copies) and ensure basic compliance with HR documentation requirements.
• Support basic HR inquiry handling (e.g., release of IDs, certificates, and other HR documents) within scope.

Administrative Support:

• Provide front-desk or office support during midshift/night shift when needed (e.g., receiving guests, coordinating office services, managing basic requests).
• Assist in organizing and maintaining office files, records, and shared drives.
• Coordinate supplies and basic office needs (e.g., requesting office supplies, coordinating repairs, managing petty cash documentation if applicable).
• Support preparation and distribution of office communications, notices, and internal forms.

Data & Documentation:

• Assist in encoding and updating basic HR or admin data in spreadsheets or HRIS (as allowed for interns).
• Help prepare reports, trackers, and summaries (attendance, leave, equipment, etc.) as requested.
• Ensure accuracy and confidentiality of all HR and admin information handled.

Work Schedule & Availability:

• Commit to a midshift or night-shift schedule as assigned (e.g., 5:00 PM–2:00 AM or 9:00 PM–5:00 AM).
• Maintain regular attendance and punctuality during the assigned shift.