Print, Copy & Mail Services Manager

Print, Copy & Mail Services Manager (Open)

The Department of Administrative Services is currently seeking a Print, Copy & Mail Services Manager to join their team. Under limited supervision the Print, Copy & Mail Services Manager provides leadership and vision, and plans, organizes, directs and controls the large scale printing, copy, and mailing operations within Administrative Services. This position has responsibility for Print Shop, Copy, and Mail Service operations including establishing strategic goals and objectives, planning, allocating resources, production, personnel and equipment. Operations are managed through four or more subordinate supervisors, who are responsible for areas including graphics, photo lab, press room, finishing, mail room, and copy services.

Look at what we have to offer!

• 13 paid holidays
• Vacation and sick leave that begin accruing immediately
• Military leave
• 156% state-matched retirement
• Tuition reimbursement
• Employee assistance program
• 79% employer paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and Development based on your career aspirations
• Fun, inviting teammates
• A safe and secure environment

At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today!

Job Duties

• Ensures that the printing service provides quality printing service for State and external customers, and is self-supporting by providing vision and planning and establishing operational policies for printing activities.
• Facilitates the ability for printing and mail services to remain technologically competitive by remaining current on new and developing technologies and methods related to printing and postal services, evaluating and recommending the addition of such new technologies, methods, or equipment to the Materiel Administrator, and applying those technologies where appropriate.
• Manages the processes for incoming work orders, distributing jobs to proper sections and assigning jobs to proper machines for most economical and efficient production; including the process to determine when jobs are forwarded to Correctional Industries, UNL Print Shop or to Purchasing to be bid out.
• Guide and assist agencies in writing specifications for printed material to be bid out through State Purchasing and verify that jobs printed by private vendors were completed according to specifications.
• Schedules work with area shop supervisors in the printing operation and monitors progress to see that production schedules and quality standards are met and to see that user agency needs are served within the capabilities of the print shop facilities.
• Oversees mail room and copy service operations such as mail routes, mail processing center for incoming/outgoing mail, copier fleets, and in-house copy centers.
• Schedules work of copy services operation with the Copy Service supervisor to expedite rush jobs, solve scheduling problems and facilitate routine production.
• Prepares and proposes options for resolving operational, administrative and management concerns and for enhancing internal effectiveness and efficiency; assists with development of and is responsible for outcomes of strategic goals.
• Calculates maintenance and repair cost projections for biennium budget; assists with calculation of budget and rates, monitors departments budget, revenue and expenses.
• Ensures the proper maintenance of equipment is accomplished and oversees the inventory for paper, supplies, parts and repairs.
• Assures that all necessary statistical data on print shop operations are compiled for cost analysis purposes.
• Attends seminars and conferences that will develop further understanding and knowledge of a total service program.
• Develops an efficient and effective staff by providing training on policies and procedures governing printing and/or postal operations, making appropriate work assignments, supervising work activities and evaluating employee performance.
• Fosters continual service and product improvement by recommending policy changes and procedural modifications to workflow and establishing guidelines for enhancing customer service.
• Other duties as assigned.

Requirements / Qualifications

Minimum Qualifications: Five years of training/experience in printing operations AND experience supervising others.

Preferred Qualifications: Ten years experience in printing operations in several of the technical printing areas and utilizing equipment such as printing presses, copiers, binders, cutters, collators, sorters, inserters and mail machines AND experience supervising others; experience can substitute for training on a year for year basis.

Other: Regular and Reliable attendance is required. Pay is negotiable based off prior experience.

Knowledge of: operating principles and capabilities of printing equipment; functions of each area of a printing operation including the graphics section (typesetting and artwork), the photo lab (photographs and platemaking), press room, and finish work; supervisory principles.

Ability to: communicate with agency representatives and managers, employees, and vendors; schedule workload to avoid peaks and valleys in production; prioritize workload and print orders; troubleshoot problems; manage projects and initiatives; establish quality standards and evaluate each phase of printing jobs; manage a staff of highly skilled employees in diverse print shop areas through subordinate supervisors.

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.