Administrative Support Specialist

Administrative Programs Officer I

The Department of Health and Human Services (DHHS), Office of Economic Assistance is seeking a highly motivated and detail-oriented Administrative Programs Officer I to join our dynamic team. This position serves a critical role in supporting agency operations and ensuring effective coordination across a wide range of administrative, business management, and operational functions.

As an Administrative Programs Officer I, you will serve as a coordinator and liaison across internal departments and with external stakeholders, requiring strong organizational, communication, and problem-solving skills. This role supports senior leadership and staff, helps manage program operations, tracks fiscal and inventory data, and responds to key information requests. If you're looking to contribute meaningfully to programs that serve our community and enjoy working in a fast-paced, team-oriented environment, we encourage you to apply.

What We Offer:

• State-matched retirement contributions of 156%
• 13 paid holidays per year
• Generous paid leave
• 79% employer-paid health insurance
• Dental and vision insurance
• Employer-paid $20,000 life insurance
• Tuition reimbursement
• Public Service Loan Forgiveness (PSLF) eligibility
• Career advancement
• Supportive, team-oriented work culture
• Ongoing training and professional development

Key Responsibilities

• Provide administrative support including answering phones, greeting visitors, processing mail, filing, and data entry.
• Manage calendars, schedules, and emails for senior leadership.
• Schedule and organize meetings, travel, and events.
• Assist with tracking expenses, gathering documentation, and processing reimbursements.
• Maintain agency asset inventory and track staffing across multiple locations statewide.
• Draft and edit internal and external communications, such as memos, reports, and emails.
• Monitor and route correspondence to appropriate staff and draft responses as needed.
• Conduct research and assist in problem-solving initiatives; provide recommendations based on findings.
• Extract and summarize data from databases to fulfill reporting or informational requests.
• Perform other administrative duties as assigned.

Requirements /Qualifications

Minimum Qualifications: Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.

Preferred Qualifications

• 2 years' professional experience in an administrative, business operations role
• Proficiency in Microsoft Office Suite (Excel, Word, Access, Outlook).
• Experience coordinating schedules or managing calendars for executives or teams using Microsoft Outlook or similar tools.
• Experience tracking expenses and preparing reimbursement documentation.

Additional Requirements

• Valid driver's license or ability to provide independent authorized transportation.

Knowledge, Skills, and Abilities

Knowledge of:

• Business operations, budgeting, accounting, payroll, purchasing, and inventory.
• Federal and state regulations relevant to agency functions.
• Administrative and personnel management practices.

Skills in:

• Prioritizing and organizing work effectively.
• Using office software and systems for reporting and communication.
• Operation and maintenance of office equipment and technical problem-solving.

Ability to:

• Communicate clearly and professionally in various formats.
• Interpret and apply agency policies and procedures.
• Build cooperative working relationships with staff, partners, and the public.
• Analyze complex information and make informed recommendations.
• Prepare comprehensive reports and manage multiple administrative tasks.

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Check out all that the State of Nebraska has to offer!

Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex, age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.