Executive Assistant, New York Operations

Executive Assistant, New York Operations

As the Executive Assistant, New York Operations, you will be responsible for administrative and clerical tasks assigned by our Executive Officers. In addition, you will process manual and computer generated reports as required, maintain executive calendars, coordinate schedules, make airline and hotel reservations, coordinate special projects and correspond with current and prospective clients as directed.

Responsibilities

• Maintains Executive Officer calendars and advises of schedule
• Generates sales, marketing and billing reports
• Develop travel itineraries inclusive of airline reservations, flight connections, hotel reservations and car rentals
• Coordinates and assembles sales and marketing materials for perspectives clients
• Arranges meetings, conferences and special events
• Maintain project plans, outlines, meeting notes and task lists
• Maintains confidential files inclusive of company financial records and privileged correspondence
• Conduct business in a professional and courteous manner
• Performs all other duties as assigned by executive management
• Act as a leader within the company
• All other duties assigned

Qualifications

• High school diploma or equivalent
• Proven telephone, customer service and communication skills
• Working knowledge of personal computer and various software products (i.e. Word, Excel, PowerPoint and Access)
• Previous administrative or project management experience
• Typing speed of 60 wpm with 99% accuracy

All onboarding employees will be required to complete a pre-employment background check and drug screening.

We are an Equal Opportunity/Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.