Patient Access Specialist III - Nephrology (full - time)

Patient Access Specialist III - Nephrology

Join Billings Clinic for outstanding quality of care, an exciting environment, and a culture that values teamwork, caring, and a safe atmosphere. Billings, Montana, offers a friendly, college community with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine! You can make a difference here.

Billings Clinic is a community-owned, not-for-profit, physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital.

Your Benefits

We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including medical, dental, vision, 403(b) retirement plan with employer matching, defined contribution pension plan, paid time off, employee wellness program, and much more.

Pre-Employment Requirements

All new employees must complete several pre-employment requirements prior to starting.

Patient Access Specialist III - Nephrology (Full-time) NEPHROLOGY (BILLINGS CLINIC CLINIC) req10168 Shift: Day Employment Status: Full-Time (.75 or greater) Hours per Pay Period: 1.00 = 80 hours every two weeks (Non-Exempt) Starting Wage DOE: $17.25 - 21.56

Patient Access Specialists are vital in ensuring efficient patient flow and initiating the revenue cycle. These positions are responsible for delivering exceptional customer service by registering patients, gathering required demographic and insurance data, collecting time of service payments, and scheduling appointments. This role requires attention to detail and a strong understanding of how inaccurate or incomplete information can affect clinical operations and billing processes.

Essential Job Functions

• Serve as the first point of contact for patients and visitors, creating a welcoming and professional environment while upholding Billings Clinic's values and service expectations.
• Accurately register patients for services by collecting and verifying demographic, insurance, financial, and consent documentation; ensure data integrity for billing and clinical purposes.
• Schedule and coordinate appointments across multiple specialties and service lines, following clinic-specific protocols and communicating clear instructions for visit preparation.
• Verify insurance eligibility and benefits, obtain prior authorizations when required, and document payer responses using tools such as Experian.
• Collect patient payments, including time of service payments, deposits, and outstanding balances; post transactions in real-time and reconcile daily cash drawers according to clinic policy.
• Educate patients on financial obligations, available payment plans, and use of online tools such as the My Billings Clinic patient portal to enhance access and engagement.
• Ensure compliance with HIPAA and regulatory requirements, including presenting and explaining consent forms, privacy notices, and provider-based billing information.
• Review and correct registration errors daily using audit tools and worklists; proactively identify and resolve discrepancies that may delay care or impact billing.
• Collaborate with clinical teams, billing departments, and external partners to facilitate patient access, clarify registration or authorization needs, and coordinate timely service.
• Demonstrate professional communication skills in all interactions, including in-person, phone, email, and electronic health record documentation.
• Support workflow efficiency and provider productivity by minimizing registration delays, optimizing appointment slots, and adapting to schedule changes or patient needs.
• Contribute to department quality and performance goals through participation in continuous improvement efforts, service recovery, and staff training (as applicable by level).
• Adhere to downtime and emergency protocols, ensuring accurate manual registrations and maintaining patient access operations during system outages.
• Use and maintain proficiency in multiple electronic systems, including Cerner, Experian, Microsoft Office, and web-based applications to support daily tasks.

Minimum Qualifications

• Education: High school diploma or equivalent Some college or healthcare focused classes preferred such as medical terminology, medical office practices, etc.
• Experience: Demonstrated excellence in customer service skills One year customer service experience; healthcare preferred Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered.

Billings Clinic is Montana's largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability.

To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.