Human Resources Associate - Payroll

Human Resources Associate - Payroll

Join our dynamic and detail-oriented Payroll Services team at Montana State University and contribute to a collaborative environment focused on accuracy and exceptional service.

Position Number: 4M0377

Department: HR Comp Ben Empl Services

Division: Administration

Appointment Type: Classified

Contract Term: Fiscal Year Semester

FLSA: Non-Exempt

Union Affiliation: Exempt from Collective Bargaining

FTE: 1.0

Benefits Eligible: Eligible

Salary: $28.00 per hour, commensurate with experience, education and qualifications.

Recruitment Type: Open

University Human Resources takes pride in supporting the University's mission and providing professional leadership, guidance, and administration of classification, recruitment, payroll, benefits, and employee/labor relations to the Montana State University Bozeman campus, Agricultural Experiment Stations, and Extension Service.

As a Payroll Associate, you will be a valued team member providing exceptional support and customer service. Your responsibilities will include assisting with payroll inquiries, maintaining spreadsheets, and utilizing Banner. Under direct supervision, the Payroll Associate supports University Human Resources, ensuring accurate and timely payroll processing while delivering exceptional customer service.

Duties and Responsibilities:

• Process garnishments, fees, and deductions according to government regulations.
• Reconcile leave balances and pay history.
• Review and process Electronic Personnel Action Forms (EPAF) and enter relevant data.
• Process payments for various third-party vendors.
• Serve as the primary point of contact for Payroll Services, answering inquiries and providing assistance.
• Train and educate groups of people with various levels of understanding on payroll-related topics.
• Maintain accurate records and databases.
• Assist with various administrative support.

Required Qualifications – Experience, Education, Knowledge & Skills:

• Numerical Accuracy: Ability to analyze numerical data and accurately process transactions.
• Software Proficiency: Proficiency in standard office computer systems and software, such as the Microsoft Office Suite.
• Communication: Proven ability to effectively interpret and convey complex information, procedures, and directions in written and verbal formats.

Preferred Qualifications – Experience, Education, Knowledge & Skills:

• Experience in a human resource environment and/or knowledge of human resource procedures, practices, policies, and laws.
• Experience in payroll processing.

The Successful Candidate Will:

• Effective Communication and Interpersonal Skills: Ability to effectively and confidently communicate complex concepts, verbally and in writing, to all audiences with varied levels of understanding.
• Teamwork and Collaboration: Thrives in independent and collaborative work environments, effectively balancing individual tasks with team-oriented projects.
• Confidentiality and Discretion: Maintains high professionalism and discretion when handling sensitive and confidential situations and information.
• Technical Skills: Proficiency in payroll software and office applications.
• Adaptability: Demonstrates a positive and professional approach while adapting to business practices or work environment changes.
• Organizational Skills: Ability to prioritize tasks, meet deadlines, and manage the workload.

Position Special Requirements/Additional Information:

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.

Posting Detail Information:

Number of Vacancies: 1

Desired Start Date: Upon completion of a successful search.

Position End Date (if temporary): Open

Open Date: Screening of applications will begin on September 11, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions:

EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.