Business Support Specialist VII

Business Support Specialist

Akima is hiring a Business Support Specialist to provide administrative and clerical support services at the Northern Rocky Mountain Science Center's primary facility located in Bozeman, MT. NOROCK has primary responsibility for mountain and prairie ecosystems in the Midcontinent Region on some of the nation's premier national parks and other protected areas. The mission of NOROCK is to develop, integrate, and disseminate ecological knowledge necessary to understand the causes and predict the consequences of change and to improve the conservation and management of natural resources in interior western landscapes and the nation.

Responsibilities tasks include, but are not limited to the following:

• Receptionist Interaction:
• Provide front desk and reception duty coverage and must provide exceptional customer service.
• Responsible for receiving and signing for deliveries, answering phone, transferring calls, processing and delivery of mail and package notifications, and fulfilling accounting duties.
• Clerical Duties:
• Perform a variety of word processing duties such as compose/type correspondence, reports, forms, and labels from a multitude of sources, scan and edit a variety of documents; dispatch all incoming and outgoing mail in accordance with current security/safety requirements including FedEx, UPS or other overnight deliveries and record them appropriately, coordinate and notify delivery recipients, approximately 15 deliveries per day; maintain and order FedEx, UPS and USPS mailing supplies and forms, approximately 1 time per month.
• Provide monthly reviews of staff credit card statements to ensure proper documentation has been submitted with statement.
• Provide backup coverage for processing non-referencing payments and credit card adjustments in Financial Business Management System.
• Assist staff with documenting current procedures for posting on internal organization website.
• Administrative Assistant Duties:
• Coordinate staff personnel actions with Administrative Officer.
• Track employee appointment dates and reports statuses to supervisors and the Administrative Officer.
• Assist supervisors with completing document requirements for various personnel actions including promotions, conversions, extensions and recruitments.
• Update Organizational chart as needed.
• With the oversight of senior administrative staff, will enter personnel actions into the personnel system.
• Coordinate the physicals of new federal appointments with the supervisor, applicant, and service provider.
• Work with the supervisor to appropriately fill physician requirements on the federal physical form.
• Sends the future employee along with their position description to the designated provider.
• Entry on Duty:
• Assist new employees with Entry on Duty requirements including outlining necessary training requirements and coordinating needs identified by supervisors.
• Follow up with staff and supervisors to ensure new employees complete all identified requirements.
• Maintain records of the status for each employee and reports weekly the status of all employees to the Administrative Officer.

Qualifications:

• 2-3 years' administrative type experience (including Receptionist, Clerical, Administrative, Business Support, and other relevant skills).
• Must be US Citizen able to obtain and maintain customer background check /PIV card before starting work.
• Must have experience communication with senior leadership and personnel including having a positive attitude and professional presence.
• Must have multi-tasking experience and ability to re-prioritize throughout the day.

Highly desirable:

• Experience with CONCUR travel system a plus.
• Prior Government experience a plus.
• Basis+ experience helpful.

Work Where it Matters

Akima Systems Engineering (ASE), an Akima company, is not just another federal systems support contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At ASE, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. For our shareholders, ASE provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. For our government customers, ASE delivers solutions in maritime IT, systems engineering, and integration across the Department of Defense and stands ready to help improve operational performance at a reasonable and sustainable cost. As an ASE employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com.