Administrative Services Coordinator

Administrative Services Coordinator

The Administrative Services Coordinator will provide confidential administrative support to designated Senior/Vice Presidents and their teams, while also acting as support and backup for the Administrative Services Hub. This tight-knit group is known for its collaboration, trust, and willingness to help one another, creating a supportive and productive environment. The role has meaningful impact through dependable calendar and communication management, and team members are respected across the organization. It's a great fit for someone who values teamwork, reliability, and opportunities to grow.

Location: You will be based in our Etobicoke office, balancing in-office collaboration with remote flexibility.

Reporting Relationship: You will report to the Team Lead, Administrative Services and Executive Support.

Posting Type: Replacement.

Salary Range: The expected base salary range for this role is between $51,000 and $63,000.

Total compensation may also include variable or discretionary incentive components, including but not limited to bonuses and commissions. Individual job offers are determined by various factors, including experience, education, skills, certifications, and other business needs.

What You'll Do

1. Schedule, coordinate, and maintain calendars and travel itineraries.
2. Manage travel arrangements and reconcile invoices and expenses.
3. Support technology and product teams on an assignment basis.
4. Coordinate group functions, meetings, training sessions, and town halls, including logistics, venues, and catering.
5. Plan and organize presentations, agendas, and department-wide events.
6. Prepare customer presentations, quarterly business reviews, and business proposals.
7. Attend meetings and use AI and automation tools to capture action items and deliverables.
8. Support onboarding activities, asset assignments, and introductory meetings.
9. Handle confidential and non-routine information, including preparing reports and summarizing data.
10. Build strong relationships with internal and external stakeholders.

What You Bring

Required qualifications:

• 3+ years of administrative experience.
• Proficiency with modern productivity tools, including advanced skills in Microsoft 365 and AI-enabled tools (e.g., Microsoft Copilot or similar).
• Strong critical thinking and assessment skills.

Preferred qualifications:

• Bilingualism in English and French is an asset.

What You Get

At Moneris, we believe in empowering you to succeed—personally and professionally. As part of our team, you'll have access to resources, opportunities, and an inclusive environment that supports your development and career.

• Comprehensive Total Rewards Program, including performance-based bonuses, flexible benefits starting from day one, and your choice of a health spending account (HSA) or personal spending account (PSA).
• Retirement planning support, with profit-sharing programs including company match and a defined contribution pension plan.
• Growth & development opportunities, including unlimited access to Coursera, mentorship programs, and an internal gig marketplace.
• Holistic wellness support, with an Employee & Family Assistance Program, 24/7 virtual healthcare, and workplace wellness initiatives.
• Flexibility that works for you, including hybrid work arrangements, a Work from Abroad program, and paid time off programs.
• Recognition and rewards, with company-wide recognition programs, exclusive banking perks from RBC & BMO, and access to great employee discounts.

Find out more about the work perks and benefits you get as a Moneris employee.

Note: We welcome and encourage applications from Indigenous peoples, people of colour, people with disabilities, people of all genders, sexual orientation and intersectional identities.

AI Disclosure: We may use AI-enabled tools to screen, select, and assess applications. All AI outputs are reviewed and validated by our recruitment team.

We acknowledge that people from equity-deserving groups (including racialized individuals, women, gender diverse individuals, individuals with disabilities, neurodivergent individuals, members of 2SLGBTQIA+ communities and those born outside of Canada) are less likely to apply for jobs unless they feel they meet all the requirements posted. At Moneris, we believe candidates bring experience to their work in many ways. We encourage you to apply and share, in the application form, the transferrable experience you bring, and how this will support your success in this role.