Part Time Clerical Support / Sheriff's Dept.

Part-Time Clerical Support - Intermittent Technical

Sheriffs Department Hourly Rate: $17.76 - $23.94 per hour This is for part-time as needed employment, for approximately 20 - 24 hours per week.

Job Description: The purpose of this position is to process various forms of legal documents; provide assistance to the general public, legal community and courts as needed; and perform data entry of cases, determine fees to be charged, and complete sheriff returns for court files. This position acts under the supervision of the Senior Clerical Supervisor. Uses a high level of understanding of legal terminology to process a high volume of court documents with varying service timelines and service requirements in accordance with Missouri Supreme Court Rules and Missouri Statutes. Utilizes County Assessors site, USPS site, Secretary of States site for address, business and party verification, obtaining phone numbers to support successful service by the Deputy. Utilizes online Argis GIS map to Zone all service papers for entry into the computer database (CentralSquare). Verifies, updates, and enters a high volume of court papers into the computer database (Central Square), consisting of affidavits, body attachments, civil and criminal summons and subpoenas, dissolutions of marriage, ex-partes, garnishments, judgment debtor exams, juvenile summons and subpoenas, landlord summons, motions to modify, notices, show cause orders, probate hearings, protection orders, small claims, unlawful detainers, mental health orders, writs and other various legal documents for local, out of county and out of state court cases. Open, sorts, distributes, and processes mail, verifying service address is within our legal jurisdiction and appropriate service fees are enclosed, returning mail improper or missing items, or where service timelines expired. Sorts court papers by court date to prioritize processing and ensure timelines and service guidelines are met. Reviews, sorts, and files original court documents into service files pending completion of service. Reviews deputies returns of service ensuring completion and proper service in accordance with Missouri Supreme Court Rules and Missouri Statutes, seeking completion, clarification or corrections as needed. Prepares service cover sheets for deputies on all court cases, calculating the service fees assessed and determining and logging the service expiration date (knowledge once required by the Deputy now placed on the clerical staff). Verifies, scans, and attaches original Court documents with generated and prepared Service Returns into the computer database (Central Square), accessing the Missouri Courts online e-filing system (MO Casenet) to e-File returns of service for all Missouri Courts and mails completed documents, as required or necessary. Prepares affidavits of foreign service, memos and billing statements as required, scanning and attaching the documentation into the computer database system (Central Square). Communicates with courts, attorneys, legal staff, plaintiffs, defendants, law enforcement, and persons as necessary. Assists general public, legal community and customers via phone, email, or in person regarding service fees, status of service, and other general questions and inquiries providing procedural information when necessary. Maintains secured work area, ensures visitors sign in/out of the Visitor Log and are escorted throughout the office in accordance with department policy. Maintains Customer log at the lobby window, documenting all assistance, deliveries, service paper pick-ups and drop-offs.