Foundation Operations Coordinator

Foundation Operations Coordinator

The Foundation Operations Coordinator provides administrative and operational support to the Rochester Community and Technical College Foundation in Rochester, MN. This position provides administrative and operational support to enhance the effectiveness of RCTC Foundations advancement efforts and fundraising success. This position is essential to the advancement of the Foundation in key areas of Foundation operations, philanthropic gift processing, scholarships and alumni program management and donor/benefactor relations.

This position communicates and implements policies, processes, and procedures effectively with and through stakeholders including alumni, donors, friends, foundations, corporate sponsors, board members, elected officials, colleagues, and students.

Principle responsibilities and results

Responsibilities include supporting the Foundation Director and collaborating with the Foundation Accountant on financial processes, audits, and reporting. The role also oversees donor record management, directs student workers, and coordinates budgeting and purchasing tasks, including requisitions and vendor communications.

The position leads donor stewardship efforts by managing donor appreciation, correspondence, and reporting for individuals, corporations, foundations, and planned giving contributors. It also supports fundraising efforts by coordinating scholarships, annual and major gift contributions, and assisting in the planning and execution of donor engagement strategies and annual fund development.

This role is responsible for planning and administering the College's scholarship processes and ensuring effective communication and a seamless experience for both donors and recipients.

In support of alumni engagement, the position manages the alumni database (Results Plus), coordinates email communications and electronic newsletters, and works with both the Alumni and Marketing Committees to organize alumni events and maintain the Alumni Facebook page. It also monitors the Foundation's online giving page to support continued donor engagement.

All duties are performed in compliance with state, system, and College policies, procedures, contracts, regulations, and laws, including adherence to the Standards of Excellence Expectations.

Salary Range: $21.90 - $29.65 / hour

Minimum Qualifications:

• Customer service skills sufficient to: Provide prompt, welcoming, courteous and accurate information to customers in person, on the phone, and through email and other written correspondence.
• Knowledge and skills in word processing sufficient to: Perform functions using software including Microsoft word to produce memos, correspondence, and reports in an efficient and timely manner.
• Database management sufficient to: Perform date entry and database maintenance.
• Desktop publishing skills sufficient to: Prepare attractive marketing materials, brochures, and other written materials assigned.
• Knowledge of math sufficient to: Add, subtract, multiply, and divide whole numbers, fractions and decimals, calculate percentages, and use simple formulas.
• Knowledge and skill in data entre/spreadsheets to: Perform functions accurately using Microsoft Excel to develop and modify spreadsheets from a variety of sources.
• Familiarity with specialized terminology (fundraising and development).

Preferred Qualification:

• Associate degree
• Experience in the MinnState higher education system
• Experience working in a non-profit foundation
• Experience facilitating an alumni or booster club organization

Work Shift (Hours / Days of work): 8:00 am - 4:30 pm / Monday - Friday

Telework (Yes/No): No

About:

RCTC is a member of Minnesota State—a higher education system that includes 24 two-year community and technical colleges and seven state universities serving more than 430,000 students. It is the fifth-largest higher education system of its kind in the United States.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits:

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information:

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

Non-Discrimination/Equal Opportunity:

Rochester Community and Technical College acts affirmatively in aggressively soliciting applications and hiring members of protected groups, including women, minorities, veterans, and disabled persons. We apply equal opportunity in our hiring process and provide reasonable accommodation upon request. Persons in protected classes are encouraged to apply. Please assist us in this affirmative action endeavor by encouraging all qualified candidates to apply for vacancies at our institution.

NOTICE: In accordance with the Minnesota State Colleges & Universities Vehicle Fleet Safety Program, employees driving on college/university business, whether using a personal, rental or state vehicle, shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

The safety of all members of the Rochester Community and Technical College campus community is of vital concern. Resources including the current Annual Security Report are available at our Campus Safety webpage.

An Equal Opportunity Employer:

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Benefits Information: At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees