Office/production Support

ARCH Minneapolis Office Front Desk Receptionist

Summary: Responsible for maintaining the ARCH Minneapolis office, which includes the front desk reception and hospitality function. Provides support to management, HR, Quality, and Production. Pay Range: $23-25, depending upon experience. Medical, Dental & Vision effective day one with competitive premiums and coverage. 401(k) with generous employer match and several other company benefits offered.

Primary Responsibilities:

• Receives and directs incoming calls and visitors at the front desk, ensuring compliance with ITAR procedures.
• Maintain front office, hospitality counter and conference room appearance and cleanliness.
• Ensure office equipment functions properly.
• Maintaining, ordering and receiving office supply inventory, including conference room refreshments, shop floor coffee, and paper products for the employee break rooms.
• Manage the printer/copier maintenance program, ensuring printers are properly maintained and supplied.
• Manage the vending machine services program, working with the vendor to resolve service problems.
• Managing the USA Security on-line badge program, including card activation/deactivation.
• Maintain catering vendor relationships including screening for service quality, placing orders and approving invoices for payment.
• Provide administrative, hospitality and special event support to HR such as ideation and implementation of employee engagement events, creating and posting employee announcements and events.
• Copying, filing, scanning, and coordinating appointments and meetings.
• Provide administrative support to management staff, setting up refreshment centers when required, copying, filing, scanning, making travel arrangements, and coordinating appointments and meetings.
• Provide administrative support to Production and Quality by scanning and archiving production certifications, production details, and creating job folders for the shop floor.
• Provide support to HR in recruiting by pre-screening candidates and scheduling onsite interviews.

Qualifications:

• High School diploma or GED equivalent.
• 2 years' experience in office administration.
• Must be a U.S. Citizen or Permanent legal resident, due to contractual requirements.

Preferred Qualifications:

• Knowledgeable in the use of Microsoft Office Suite, specifically Outlook, Word, Excel and PowerPoint.
• Experience with ERP systems, Epicor a plus.

Competencies:

• Displays conduct in a manner consistent with company mission, values, code of ethics, policies and other standards of conduct.
• Positive, enthusiastic attitude.
• Independent self-starter.
• Organized and detail oriented.
• Resourceful, problem solver.
• Able to multi-task.
• Fit with small business environment- understand the big picture (how, why, what).

Physical Demands and Work Environment:

• While performing the duties of this job, continuous mental and visual attention is needed. The ability to walk, stand, sit, talk and hear is frequently required. The ability to operate a computer is required. Lifting up to 20 pounds is occasionally required.
• Work is typically performed in an office environment, where ambient temperatures, lighting and typical office equipment are found. Regular exposure to manufacturing areas where temperature may vary and personal protective equipment is required.

ARCH Global Holdings LLC. is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success. All employees of ARCH Global Holdings LLC. are employed on an at-will basis.