Legal Services Coordinator - Management Analyst 3

Legal Services Coordinator

Minnesota Management & Budget is seeking a Legal Services Coordinator to support agency legal services in multiple areas, including data practices, inter-agency communications, litigation discovery management, file management, scheduling, and assistance with trainings and presentations, basic research, document drafting and editing, and a variety of complex legal service areas. This is a new and unique position at MMB that will be a crucial part of legal operations and perform duties that will have an impact on MMB's performance of legal obligations and agency operations.

Job duties for this position include:

• Coordinating intra-agency responses to data requests from intake through routing to agency contacts, collecting responsive data, legal review, response to requestor, and proper file management
• Developing, implementing, and updating processes and systems for tracking data practices requests and other legal services activities
• Serving as the MMB liaison to the Office of the Secretary of State, Official Documents section; developing and maintaining a system for organizing documents such as delegations of authority issued by Commissioner of MMB
• Corresponding with internal and external stakeholders, including but not limited to MMB staff, state agency general counsel, governor's office staff, and the Attorney General's Office
• Coordinating litigation holds and supporting data collection and review for litigation discovery and responding to subpoenas
• Tracking legal services calendars and assisting with the scheduling and facilitation of legal staff meetings, events, trainings, conferences, and appearances
• Monitoring legal services budget and facilitating the processing of legal services contracts, expenses, and other expenditures

Telework options for this position are dependent on where the employee lives. With approval, employees that live within 50 miles from the primary work location may telework up to 50%. Employees that live 50 miles or more from the primary location and live in Minnesota may telework more than 50% with approval.

Minimum qualifications:

• Two (2) years of experience coordinating legal services and providing administrative support in areas including data practices, document management, litigation management, or case management for a legal group or division
• Analyzing, identifying, and implementing ways to establish and improve systems and processes
• Knowledge of legal concepts and terminology sufficient to understand and support legal services
• Organizational skills sufficient to plan, coordinate, and track legal activities for multiple high-volume areas
• Communication and writing skills sufficient to convey complex and/or sensitive information to a variety of audiences, including MMB staff, the public, and agency general counsel offices
• Computer skills sufficient to draft and send professional emails, documents, and reports; proficiency with word processing, spreadsheet, database, and email software, such as Microsoft Word, Excel, PowerPoint, and Outlook
• Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment. A bachelor's degree in law, paralegal studies, criminal justice, public administration, or risk management may substitute for one (1) year of experience.

Preferred qualifications:

• Four (4) years of experience coordinating legal services, such as data practices, document management, litigation management, or case management for a legal group or division
• Experience with the Minnesota Government Data Practices Act (MGDPA), including receiving and responding to official data requests
• Familiarity with laws related to Minnesota state government document management and records retention
• One (1) year of relevant experience while working for a Minnesota state agency, county, city, or Tribal government
• Paralegal certificate or another legal certification

Additional requirements:

• A successful candidate must pass all required checks prior to employment which may consist of the below checks:
• SEMA4 records check (applies to current and past state employees only)
• Criminal history check
• Reference check
• Social Security and address verification
• Education verification
• Conflict of interest review
• Other legally or internal policy required checks

A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices. Minnesota Management & Budget does not participate in E-Verify. Minnesota Management & Budget will not sponsor applicant work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.