Client Services Coordinator

Client Services Coordinator

We are seeking an organized and efficient Client Services Coordinator to join our client's team in St. Louis Park, MN. This long-term contract role provides essential support to a high-performing commercial real estate brokerage team, where accuracy, professionalism, and attention to detail are critical. The ideal candidate will manage core administrative responsibilities, coordinate documentation and project tasks, and contribute to marketing and client-facing deliverables. This position plays a key role in ensuring seamless day-to-day operations and delivering exceptional service to both internal teams and external clients.

Administration

• Provide comprehensive administrative support, including preparing expense reports and coordinating travel arrangements.
• Schedule and coordinate meetings, appointments, and team activities.
• Manage multiple tasks and projects simultaneously for various team members.
• Maintain and manage databases across multiple target populations.
• Prioritize, track, and follow through on key action items.
• Support general office operations including file management, distributing marketing materials, maintaining office organization, processing invoices, and drafting correspondence.
• Provide reception coverage and assist with answering incoming calls as needed.

Marketing Support

• Assist in executing marketing campaigns, including scheduling, maintaining mailing lists, and generating campaign reports.
• Prepare business content for proposals, presentations, and digital platforms.
• Create presentation materials such as charts, graphs, and Excel worksheets.
• Write and edit documents with attention to grammar, clarity, and professional layout.
• Conduct competitor research and compile market data.

Client Support

• Liaise with clients to coordinate information, schedule meetings, and collect required documentation.
• Support a variety of client-related requests and ensure timely follow-up.
• Perform additional duties and special projects as assigned.

Requirements

• Bachelor's degree preferred (Business, Marketing, Communications, or related field).
• Prior experience in a similar administrative, marketing, or client services role is preferred.
• Experience in commercial real estate is preferred; candidates with backgrounds in architecture, development, or construction are also encouraged to apply.
• Intermediate to advanced proficiency in Adobe Creative Suite — including InDesign, Illustrator, and Photoshop — is required.
• Intermediate to advanced proficiency in Microsoft Office Suite.
• Exceptional customer service, organization, and prioritization abilities.
• Ability to work under pressure, manage multiple deadlines, and operate with minimal supervision.
• Strong communication skills with consistent follow-through and follow-up.
• Effective problem-solving abilities with the capacity to evaluate and prioritize several options.
• High level of professionalism, initiative, and attention to detail.
• Collaborative team player with a strong drive for success.