Administrative Support Specialist Project Management/estimating Team

Administrative Support Specialist

The Administrative Support Specialist provides comprehensive administrative and clerical support to the Project Management/Estimating Team, ensuring smooth coordination of project documentation, communication, and compliance. This role is pivotal in supporting project managers with organization, reporting, and document control throughout all phases of construction projects.

Essential Duties and Responsibilities:

• Project Documentation: Prepare, format, and manage project documents, including contracts, submittals, and process addendums.
• Data Entry & Recordkeeping: Enter and maintain accurate data in project management systems and shared drives; ensure version control and document traceability.
• Bid & Proposal Support: Search for ads, create and maintain bid files, including printing labels, plans, proposals, bid items, and other related documents.
• Meeting & Schedule Support: Schedule and coordinate preconstruction meetings, maintain calendars, take notes, and follow up on assigned action items.
• General Office Support: Provide administrative support such as scanning, filing, copying, ordering supplies, and maintaining organized digital and physical filing systems.

Central Specialties, Inc. is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified individuals, including women, minorities, veterans, and persons with disabilities.