Office Manager/administrative Support - office & Admin Specialist Sr

Office Manager/Administrative Support

Job Class: Office and Administrative Specialist, Senior

Agency: Chiropractors Board

Location: St. Paul

Telework Eligible: Yes/hybrid

Full/Part Time: Full-Time

Regular/Temporary: Unlimited

Who May Apply: Open to all qualified job seekers

Closing Date: 05/14/2026

Hiring Agency/Seniority Unit: Chiropractors Board/Chiropractors Board-AFSCME

Division/Unit: Board of Chiropractors

Work Shift/Work Hours: Day Shift

Days of Work: Monday - Friday

Travel Required: No

Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually

Classified Status: Classified

Bargaining Unit/Union: 206 - Clerical/AFSCME

Work Area: Chiropractors Board

FLSA Status: Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Under the direction of the Executive Director, the incumbent will coordinate the internal operations of the agency, including financial and administrative support functions. The incumbent will be a liaison between the board members and staff and will coordinate and attend all meetings of the Board and Executive Committee. Other responsibilities include but are not limited to:

• Providing overall administrative support to the Executive Director.
• Serving as a resource on policies and procedures to staff.
• Monitoring overall program deadlines with license and registration renewal processes.
• Assisting the licensing and continuing education staff during high volume of work.
• Coordinating the communications for the Board including answering the phone and assisting visitors.
• Serving as a liaison with the MN.IT regarding the development and maintenance of the agency's database and other IT related matters.
• Providing general support to other staff of the Board as requested.

This position is eligible for a hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy or details.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

• Experience providing administrative support.
• Knowledge of communications sufficient to communicate effectively with internal and external customers and write, prepare, and edit reports, letters, meeting minutes, and other documents using correct spelling, grammar and sentence construction.
• Customer service skills sufficient to: 1) perform the duties with politeness, respect, and interest in positive problem solving; 2) provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence; and 3) respond effectively to clients, co-workers, and customers who have questions about agency operations and procedures.
• Spreadsheet skills sufficient to effectively use spreadsheet software applications such as Microsoft Excel to create, enter, compile, store, and retrieve data in a variety of reports and budget documents.
• Database management skills sufficient to test databases, monitor enhancements, and enter and pull relevant data.
• Skills in word processing sufficient to effectively use word processing software applications such as Microsoft Word to draft letters, memos, reports, and minutes of meetings that are grammatically correct, in proper format and free of spelling errors.
• Knowledge of math sufficient to maintain complete and accurate financial records, calculate, review, and reconcile financial data, and balance accounts.

Preferred Qualifications

• Post-secondary degree in administration or related area.
• Experience in an Office Manager role or related with demonstrated knowledge in the area of accounting, budgeting, payroll, records management, or purchasing.
• Organizational skills sufficient to organize and prioritize multiple demands under time constrains.
• Demonstrated experience in a position that requires a high level of attention to detail and accuracy.
• Demonstrated ability to maintain confidentiality while working with sensitive information.
• Experience using office equipment.

Additional Requirements

Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring processes.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.