Administrative Assistant - Lab Support

Administrative Assistant

The Department of Laboratory Medicine and Pathology Support Staff is looking for an Administrative Assistant to join their team! As an Administrative Assistant, you will be a member of a diverse, agile team that exhibits initiative, proficiency, and adaptability to optimize the time of those supported. You will actively partner with team members by fostering an inclusive work environment and respecting others with different backgrounds, experiences, and perspectives. You will be responsible for a variety of non-clinical administrative support tasks including:

• Managing of calendars: scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
• Preparing documents and presentation materials
• Processing invoices and reimbursements
• Composing and/or transcribing correspondence/documents
• Supporting departmental projects/activities
• Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
• Answering telephones and providing related follow through
• Accountable for ensuring accuracy and completeness through attention to detail
• Maintaining confidentiality and professionalism

**This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

To be considered for this Administrative Assistant role, you must meet one of the following criteria:

• High school diploma or GED with a minimum of two years' experience in an administrative support role.
• One-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role.
• Associate degree in an administrative, business, or a medical-related program.

Additional Qualifications:

• Prefer work-related experience within the last ten years.
• Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.
• Possess high-level skills in organization, communication, interpersonal skills, customer service, professionalism, written and oral communication.
• The ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.

Application Requirements:

*All must be included for your application to be considered:

• CV/Resume
• Cover letter
• NACES detailed international equivalency for foreign degrees.
• Internal candidates must provide their past three performance appraisals.
• **DLMP employees that have been in current lab/position for less than 2 years must attach early release approval from supervisor.
• ***Non-DLMP internal applicants that have been in their current department/position for less than 1 year must attach early release approval from supervisor.
• *International transcript: MUST have a DETAILED equivalency evaluation. MUST show US equivalent degree. Evaluation MUST be completed from an organization listed as a member of the National Association of Credential Evaluation Services (NACES) OR the Association of International Credential Evaluators, Inc. (AICE).

Exemption Status: Nonexempt

Compensation Detail: $21.55 - $30.22/ hour

Benefits Eligible: Yes

Schedule: Full Time

Hours/Pay Period: 80

Schedule Details: 8 am -5 pm Monday through Friday with flexible scheduling available after completion of training.

Weekend Schedule: N/A

International Assignment: No

Site Description: Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.

Equal Opportunity: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'.

Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter: Rhonda Wilson