Human Resources Coordinator

Human Resources Coordinator

The Human Resources Coordinator is responsible for completing a variety of clerical duties within the Human Resources department. These responsibilities include, but are not limited to, providing administrative support to employees and leaders, guiding staff through various human resources processes, answering general questions, and ensuring new team members are onboarded and welcomed to the Mille Lacs Health System Family. In addition, the HR Coordinator will assist the HR team with different tasks throughout all areas of the HR department to ensure compliance with local, state, and federal employment regulations.

Job duties:

• Assist with internal and external HR related inquiries and requests, serving as the HR Front Desk Employee Service Liaison.
• Maintain Licensure, Certification, and Orientation checklist tracking.
• Complete education coordination and tracking for BLS, ACLS, PALS, and NAR testing for new hires.
• Supports the onboarding of new employees, students, and agency/contract staff, including the completion of pre-employment screening, backgrounding, and fingerprinting.
• Facilitates New Employee Orientation every other Tuesday each month.
• Creates badges for new and existing employees, students, and visitors.
• Provides learning management system guidance and assigns required training to employees.
• Administers the tuition reimbursement program, working with HR Manager and Senior Leadership to ensure eligibility requirements are met.
• EAP program coordinator for onsite presentations and appointments.
• Assists staff and leaders with HRIS questions and concerns.
• Serves as the main point of contact for Public Service Loan Forgiveness questions, concerns, and guidance.
• Ensure maintenance of all employee files, scanning all required documents into Laserfiche.
• Wellness Steering Committee participant.
• Assists with coordinating MLHS events and activities by serving as the HR Representative on the Employee Event Planning Committee.
• Assists with general HR processes and procedures.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change with or without notice. Employees will comply with all Mille Lacs Health System (MLHS) policies, including safety, procedures, and rules. All will be expected to report unsafe conditions to a member of management.

Required Education and Experience:

• Associates degree in Human Resources or a related field of study.
• A minimum of 2 years of experience as a HR Coordinator, or 3-5 years of experience in a similar role.
• Effective HR administration and office coordination skills.
• Excellent written and verbal communication skills.
• Works well under pressure and can prioritize competing priorities.
• Highly computer literate with capabilities in email, MS Office, and related business and communication tools.
• Adept organizational and time management skills.
• Strong problem-solving skills.
• Meticulous attention to detail.

Additional Eligibility Qualifications:

• Customer & Client Focused
• High Ethical Standards
• Reliability
• Personal Effectiveness/Credibility
• Teamwork Orientation
• Quality and Safety Focused

Position Type/Expected Hours of Work:

Full-Time, Monday-Friday, 8-Hour Shifts, Typical working hours are 7:30am-4:00pm or 8:00am-4:30pm.

Supervisory Responsibility:

None

Company Benefits Overview:

• Medical, Dental and Vision
• Life Insurance and Voluntary Life Insurance
• Paid Time Off
• Tuition Reimbursement, Discounts and Scholarships Programs
• Retirement Plans
• Long-Term and Short-Term Disability
• Health Savings Account
• Flexible Spending Account
• Wellness Program
• Service and Pharmacy Discounts
• Employee Assistance Program