Support Professional, Student Life & Leadership - Office Manager

Support Professional, Student Life & Leadership - Office Manager

The Support Professional provides direct administrative support to the Director of Student Life & Leadership and supports numerous budgetary, activity, and communication needs. The office serves the college and students in several ways, including front desk services/sales (RaiderCards, bus passes, movie tickets, etc.), coordinating all major student events and student clubs/organizations on campus, oversight of the food pantry and dining services, and enforcement of the Student Code of Conduct and Behavioral Intervention Team. The Support Professional holds key responsibilities in oversight of our financial records and daily club/organization management.

Schedule: 8:00 AM - 5:00 PM, 40 hours/52 weeks

Compensation: Level A, $20.23 per hour

Reports to: Director of Student Life and Conduct

Posting Closes: Open until filled

Essential Functions:

• Overall budget projection and monitoring, and account reconciliation for numerous Student Life & Leadership and student organizations, including the department budget and the food pantry budget.
• Provide direct support to the Director of Student Life & Leadership through regular update meetings, processing navigate referrals, assisting with email inbox, phone calls, and scheduling student meetings
• Maintain accurate and up-to-date financial records and prepare financial documentation for end-of-year and auditing purposes
• Responsible for Student Life cash management, which includes weekly sales deposits, cash outs, point of sale reconciliations
• Manage ordering for Student Life and Student Food Pantry. Serves as back up to the Basic Needs Coordinator for inventory and promotion of Food and Snack Pantry Resource.
• Responsible for daily administration of the Center for Student Life & Leadership including, but not limited to:
• Purchasing approval for any and all event, supplies, and food ordering
• Coordinate and request through banquet and conference services all space request and space set-up needs
• Responsible for processing all student organization and student involvement forms. Examples are event registration forms, permission to raise funds, popcorn machine rental, RaiderCard readers, cash box requests, amplified sound requests, and travel and van rental request forms.
• Verify that approved events are in RaiderConnect
• Communicate timelines in a clear and kind way to students and departments
• Provide support to the Campus Activities Board's event planning:
• Keep up to date with annual budget and follow all GRCC purchasing and contract procedures
• Support select CAB events through attendance and representing the Student Life Office
• Support the campus student events calendar, and provide updates as needed to various campus departments
• Support the PTK advisor and GRCC/PTK MOU by processing membership payments and sharing processed memberships with the GRCC Registrar's Office.
• Support the development and production of the GRCC Campus Life Newsletter
• Serve on the Behavioral Intervention Team (BIT)