Human Resources Assistant

HR Assistant

Williams International is a privately-owned company that develops and manufactures jet engines for both military and commercial aircraft applications. We are a company of creators who deliver pioneering ideas and technologies that lead the aerospace industry. Our culture fosters creativity, collaboration, and continuous learning to position our team members to inspire each other and provide quality products and supporting services that exceed the expectations of our customers.

The Opportunity Williams International has an exciting opportunity for a HR Assistant to join our team. The HR Assistant provides administrative and clerical support to the People Development department, with a strong emphasis on HRIS data entry, system transactions, and employee record maintenance.

The HR Assistant:

• Enters and maintains transactions in Human Resources Information System (HRIS), including new hires, rehires, job changes, transfers, terminations, etc.
• Supports onboarding transactions within HRIS, including employee profile setup, document tracking, and workflow completion.
• Supports recruiting transactions within HRIS, including requisition creation, and report tracking.
• Updates position, job, and organizational data in HRIS in alignment with approved personnel actions.
• Performs transactions in internal document approval electronic system in support of all employee changes and department payment requests.
• Performs basic file and system audits to ensure data accuracy and integrity within HRIS.
• Maintains and updates personnel files in accordance with company policy and record retention requirements.
• Assist with onboarding and offboarding administrative tasks, including coordination with HR, payroll, IT, and managers.
• Reviews, processes and tracks unemployment claims.
• Assists with the administrative coordination of employee events and programs, including scheduling, communications, vendor payments, and supporting logistics as directed by People Development leadership.
• Provides People Development Department support. Answers inquiries both inside and outside the company.
• Performs general administrative duties including scanning, filing, data reconciliation, and special projects.
• Maintains employees' bulletin boards in an up-to-date and legally conforming manner. Responsible for maintaining and posting classified ads, safety, teamwork and substance abuse posters.
• Acts to facilitate good communications between employees and management through interpersonal and professional communications.

Qualifications:

• Associate's degree required; HR-related coursework preferred.
• 1 -- 3 years of administrative support experience; HR or HRIS-focused preferred.
• Demonstrated experience in data entry with strong computer processing skills.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook).
• Hands-on experience using UKG Pro Core (formerly UltiPro) preferred.
• Knowledge of the basic human resources function and laws.
• High attention to detail and commitment to data accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational, prioritization, and time-management skills.
• Ability to follow standardized processes and meet transactional deadlines.
• Clear written and verbal communication skills.
• U.S. citizenship is required.
• Position requires the ability to obtain a U.S. Government Security Clearance, if needed.
• Candidates selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.