Arts Operations And Productions Coordinator - Cherry Hill Village (variable Hour) 8.22.2025

Arts Operations & Productions Coordinator

The Art Operations & Productions Coordinator is responsible for the day-to-day logistical and administrative operations of the Cherry Hill Village arts campus. This role oversees box office functions, staff scheduling, and the training and onboarding of new team members. It also includes advancing contracts for performances, maintaining event calendars, coordinating room setup and equipment needs, submitting maintenance requests, and overseeing concessions inventory and purchasing. The coordinator ensures smooth and efficient operations to support the successful execution of performances, events, and programs throughout the campus.

Assists with box office operations, including ticketing, customer service, and front-of-house coordination.

Creates and manages staff schedules for the arts campus to ensure proper coverage across events and programs.

Leads training and onboarding for new arts campus staff to ensure consistency in service, safety, and facility protocols.

Coordinates contract advancement for performers and productions, including technical requirements, hospitality, and schedules.

Maintains and updates room calendars, coordinates setup, and arranges necessary equipment for events and rentals.

Submits and tracks maintenance requests to ensure the arts campus remains safe, clean, and fully operational.

Responsible for concessions inventory, purchasing, and shopping to support events and performances.

Coordinates setup, teardown, and cleanup of programs and events.

Responsible for recruiting, interviewing, training, scheduling, and supervising part-time/seasonal recreational staff as directed.

Responsible for purchasing supplies and equipment for programs and activities.

Ensures safety rules, policies, regulations, and procedures are followed by the public and employees.

Prepares information and reports for budgets, monthly and annual reports as applicable.

Maintains accurate program, activity, and equipment records.

Responsible for responding to, communicating, and documenting emergencies and incidents, including, but not limited to, First Aid, CPR, Severe Weather, and Missing Child events.

Works with community organizations, groups, and individual citizens to promote arts and culture programs and events.

Responsible for interaction with participants, families, and staff members in a positive, professional, and friendly manner to ensure a high level of customer service and delivery of quality recreation programs.

Ensures proper ADA accommodations are met in the facility where programs and events take place.

Inspects and prepares facilities and equipment for planned programs and events; reports equipment damage according to departmental policy and procedures to direct supervisor.

Responsible for scheduling staff to assign