Administrative Support Associate II - College Of Engineering, Deans Office

Administrative Support Associate II - College Of Engineering, Deans Office

Wayne State University is searching for an experienced Administrative Support Associate II - College of Engineering, Deans Office at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

• Perform various general clerical and secretarial duties of a routine nature in support of an assigned academic or administrative unit in a School, College, Division or Center/Institute at the University.
• Perform non-standard bulk typing in support of an assigned academic or administrative unit.
• Type grant proposals, abstracts, manuscripts, course materials, correspondence and University forms; compose straightforward correspondence from specific instructions.
• Maintain, modify and update records for assigned area; generate reports and spreadsheets with the use of appropriate software.
• Compile and calculate data concerning unit activities and personnel.
• Schedule appointments and meetings, take messages and reserve rooms for faculty and staff.
• Make travel arrangements and provide itinerary for clients, guests and visitors.
• Prepare and process nonacademic and selected academic personnel paperwork.
• Review paperwork and forms for accuracy and completeness using Human Resource System (HRS) for assistance and to provide necessary data.
• Perform basic bookkeeping duties requiring the use of the Financial Accounting System (FAS), internal billing systems and the General Billing System (GBS).
• Prepare and process billings, track requisitions and receive and post payments.
• Organize and monitor flow of proposals, applications and manuscripts through assigned office.
• May provide functional supervision to clerical support personnel. Distribute and review work. Train in appropriate office methods and procedures.
• Perform related work as assigned.

Unique duties:

• This classification, found throughout the University, performs the full range of basic, routine secretarial duties.
• While the duties assigned are specific in nature, the incumbent is expected to exercise judgment in selecting the most appropriate method to follow in order to complete an assignment.
• Work activities necessitate good command of the English language and may involve knowledge of legal or limited medical or bilingual terminology.
• In addition, work activities also include the modification of reports and spreadsheets by using appropriate software.
• This classification is located in an academic and administrative office in a School, College, Division or Center/Institute at the University.
• This classification reports to and receives work direction from a professional or management level position.

Qualifications:

• High school graduate with some progressive clerical or secretarial experience or an equivalent combination of education and/or experience.
• Ability to operate standard office equipment including word processor, personal computer and software needed for storing, retrieving, formatting and integrating data.
• Experience providing functional supervision or work leadership desired.
• Good organizational skills.
• Ability to communicate effectively with others.
• May be required to use transcription skills.
• Ability to perform basic bookkeeping duties.
• Ability to type with speed and accuracy, including medical, legal or bilingual terminology.
• Typically, incumbents have held lower level clerical and/or secretarial positions.

School/College/Division: H05 - College of Engineering

Primary department: H0501 - Deans Office Engineering

Employment type: Regular Employee

Job type: Full Time

Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
• Salary minimum: $33,127
• Salary hire maximum: $39,748

Working conditions: This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Job openings: Number of openings: 1

Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.