HR Recruiting Assistant - Full Time - Days

Recruiting Assistant

Nebraska Methodist Health System is seeking a Recruiting Assistant to support our team in attracting and onboarding top talent. In this role, you will support our recruiters, help onboard amazing new talent, and create a welcoming experience that sets the stage for success. If you are organized, energetic, and ready to make an impact, we want to hear from you! This position will be required, at times, to travel at other locations to provide coverage.

Responsibilities:

1. Completes secretarial/receptionist support for efficient and effective departmental workflow processes by providing team support for the Recruiters, Employment Director and HR Division. Types, photocopies, types word documents, utilizes spreadsheet and database computer software packages, and prioritizes other duties. Positive feedback from customers (internal & external) Timely and accurate
2. Assists the recruiters with the employment paper work by processing the Criminal Background and education checks, Sex Offender Registries, print job descriptions, job requirements and licensures. Positive feedback from recruiters Timely and accurate
3. Assists the recruiters with contacting applicants on the status of their application, completing references, call applicants on regret calls and setting up interviews with applicants with recruiters and/or managers. Positive feedback from recruiters Timely and accurate
4. Files applications and candidate rating forms after interviews have been completed. Purges old candidate rating forms according to policy. Timely and accurate No negative feedback from employees who submit a transfer Positive feedback from recruiters
5. Posts jobs on Career Link website and other social media sites per recruiters' request. Timely and accurate No negative feedback from applicants Positive feedback from recruiters
6. Completes check requests for employment related bills and sends to Accounts Payable. Timely and accurate
7. Processes payroll for the Employment and Employee Health Department. Timely and accurate
8. Assists current employees with Human Resources related questions by directing them to the appropriate resource. No negative feedback from employees or management team
9. Provide exceptional customer service support for the Employment Office. First contact for applicants via phone or in person. Also provide customer services for current employees and managers. Positive feedback from applicants, recruiters and management team
10. Provides customer service to promote a positive image by answering, screening and directing phone calls, greeting and directing applicants/visitors/employees and answering questions. Timely No customer complaints
11. Provides job application status to job applicants per request. No customer complaints
12. Processes paperwork to enhance communication by opening, sorting and distributing mail.
13. Completes departmental projects and miscellaneous duties as assigned by management.
14. Orders and maintains office supplies for the Employment Department. Orders accurately
15. Prints photo ID badges for employees and maintains photo id supplies and printer. Prints accurately Maintains appropriate level of supplies Schedule: Monday-Friday, 7:30am - 4:00pm

Job Requirements:

Education: High school graduate or G.E.D required. Associates degree in a business related field preferred.

Experience: 1 year experience working in an office environment as a secretary required, preferably in Human Resources.

License/Certifications: N/A

Skills/Knowledge/Abilities:

Knowledge of office procedures particular to Human Resources. Skill in Microsoft word, data entry, office procedures and Outlook. Skill in typing 50 wpm. Ability to maintain a high level of confidentiality. Ability to prioritize and organize work. Strong verbal communication skill for positive interaction with applicants, staff and managers. Able to follow written and verbal instructions required. Able to work as a team member required. Able to read, write and comprehend various written reports and documents required.

Physical Requirements:

Weight Demands: Light Work - Exerting up to 20 pounds of force

Physical Activity: Not necessary for the position (0%): Climbing Crawling Kneeling Occasionally Performed (1%-33%): Balancing Carrying Crouching Not Related: Chemical agents (Toxic, Corrosive, Flammable, Latex) Biological agents (primary air born & blood borne viruses) (Jobs with Patient contact) (BBF) Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment) Equipment/Machinery/Tools Explosives (pressurized gas) Electrical Shock/Static Radiation Alpha, Beta and Gamma (particles such as X-Ray, Cat Scan, Gamma Knife, etc.) Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means) Mechanical moving parts/vibrations

About Methodist: Nebraska Methodist Health System is made up of four hospitals in Nebraska and southwest Iowa, more than 30 clinic locations, a nursing and allied health college, and a medical supply distributorship and central laundry facility. From the day Methodist Hospital was chartered in 1891, service to our communities has been a top priority. Financial assistance, health education, outreach to our diverse communities and populations, and other community benefit activities have always been central to our mission. Nebraska Methodist Health System is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other classification protected by Federal, state or local law.