Office & HR Administrator

HR & Office Administrator

At Mergon, we mould ideas for a sustainable future. We work with leading brands like Tesla, BMW, Xerox and Abbott to design, manufacture and deliver sustainable products for the future.

Everything we do is underpinned by our three core values: care, confidence and curiosity.

Mergon UK currently has an opening for: HR & Office Administrator

Hours of Work: 36.75 hour per week

8.15am – 5.00pm Monday – Thursday, with 45 minutes lunch break

8.15am – 1.00pm Friday

Scope of the Position: The Administrator's role is to support the HR function in delivering a first-class HR service and office administration.

Duties & Responsibilities:

• Business office administration including, dealing with Insurances, company vehicles, mobile phone contracts, private medical provider.

• Coordinate travel booking and itinerary for meetings held at the UK plant, arranging hotels, travel arrangements, catering etc.

• Booking of catering for internal business meetings.

• Recruitment administration; creating job advertisements, scheduling interviews, reference checks, Rights to work checks and audits.

• Support onboarding of new starters and offboarding of leavers.

• Updating HR system.

• HR administration in relation to employee records & employee correspondence.

• Monitoring of HR & Data Protection inboxes.

• Administration support for HR projects.

• Administration of all training and development activities; booking training and recording training costs and hours onto the HR system.

• Support with all Wellbeing and Event activities.

• Administration of CSR (Corporate Social Responsibility) initiatives.

• Coordinate employee communications, including announcements, memos and notices (including digital format and tv screen)

• Administration with Communications; translate documents into various languages.

• Coordinate monthly competitions; contribute to employee engagements.

• Handle employee enquiries; including private medical, benefits etc.

• Assist in HR meetings; taking minutes of meetings and typing up accurate minutes.

• Arrange and assist in Return to work meetings following absences.

The above is not exhaustive. Other duties and responsibilities may be added as the employee's immediate supervisor deems appropriate.

Skills Required: Mid-level experience. Previous experience of working in a busy office desirable. Previous experience of working in HR preferable, however, not essential as full training can be given.

Knowledge Required:

• Full Microsoft office.

• Creative with using power point and use of Canva (not essential).

• Professional and courteous manner.

• Knowledge of taking and typing up minutes of meetings essential.

• HR Confidentiality is essential.

Qualifications Required:

• GCSE in Maths and English

• Microsoft Office

• CIPD level 3 (not essential; training can be given)

• Canva design desirable; not essential, training can be given

The document is a guide only and should not be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of changing needs of the organisation.

Benefits:

• Competitive salary

• Free onsite parking

• Option to opt in for private medical cover

• Good company pension scheme

• Wellbeing & events programme

• Free EPA (Employee Assistance Programme)

• Early finish on a Friday

• 34 days holidays (inclusive of bank holidays)

How to Apply

Due to high levels of interest, this post may close early, so early applications is advised.

To apply, please supply your CV and covering letter using the advertising platform.

Equality and Diversity

Mergon is committed to the principle of equal opportunities in employment, and to ensure that no job applicant or employee receives less favourable treatment on the grounds of race, colour, nationality, religion or belief, sex, sexual orientation, marital status, age, ethnic and national origin, disability, or gender reassignment.

Safer Recruitment

Mergon is committed to promotion welfare of young people and vulnerable adults. The successful applicant will be required to provide proof of rights to work in the UK.