Materials Management Coordinator, Shared Services

Materials Management Coordinator, Shared Services

Position Summary: The Materials Management Coordinator, Shared Services is responsible for the maintenance of Global Supply Chain data management systems (e.g. Birchstreet System, Supplier Accreditation Monitoring List, etc.), document processing, issue resolution and providing support to the department.

Primary Responsibilities:

• Works closely with Global Supply Chain Management Team to ensure all productivity is reported – vendor accreditation, item master data, POs, etc.
• Provides assistance to Global SCM Procurement Team in uploading price list in Birchstreet System (BSS) according to request;
• Maintains and reviews Global Supply Chain Management Systems (e.g. Birchstreet System, Supplier Accreditation, etc.) accurately and on timely basis.
• Coordinates with Business Units, suppliers, etc. if there are issues with data or information provided.
• Maintains Order Sheets of Business Units globally
• Conducts productivity analysis and prepares ad hoc reports as required.
• Familiarizes and acts accordingly with the Global Supply Chain Policies and Procedures manual.
• Accuracy and efficient turn-around time management: Contact Reference Form (CRF) – for vendor accreditation, within 3 to 4 working days to collate supplier documents and ensures documents are complete.
• Follow through with Investigation Department on accreditation approval and Accounts payable on the vendor code.
• Global item requests approval/disapproval in Birchstreet System.
• Tracks and reports variances and recommend process improvements to minimize discrepancies.
• Provides assistance to Supply Chain Management in filing, clerical, correspondence, reconciliations and reports.
• Prepares month-end reports (e.g. accruals, journals, etc.)
• Performs other duties and responsibilities as may be assigned by immediate superior depending on business operation requirement.

Manages routine correspondence and ensures verbal and written communications are accurate, detailed and are clearly prioritized.

Key Performance Indicators:

• Accurate with a keen attention to detail.
• Good sense of responsibility and urgency.
• Good communication skills within and outside of organization.
• Good analytical and problem-solving skills.
• Meeting deadlines and willingness to extend hours of work.
• Flexible working hours may be assigned according to required shift – day shift or night shift.

Qualifications:

• Experience: At least three (3) years of progressively responsible work experience directly related to the duties of the position. Diversified background with significant exposure to Supply Chain management and strategic sourcing. Hotel Food and Beverage background is a plus.
• Education: Bachelor's Degree in Business Management or Supply Chain-related.
• Skills / Competencies: Demonstrates strong strategic thinking, negotiation, analytical and coordination skills. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited data exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Flexible and responsive to change. Demonstrated ability to lead teams through new business processes. Strong analytical skills, with keen understanding of relevant cost drivers.
• Other Attributes: Commitment to delivering excellent customer service. Works well under pressure. Passion for excellence, innovation and drive for results. Motivates, coaches, inspires, empowers and fosters teamwork among team members. Time Management skills. Constructive relationships are built with team members, customer and suppliers. Adheres to Company's vision and values. Achieves agreed objectives and accepts accountability for results. Demonstrated integrity. Clearly understands the strategic Vision of the Company and how it impacts on the Business Unit/Function. Sense of responsibility and urgency. Performs other duties and responsibilities as may be assigned by immediate superior depending on business operation requirements.