Senior Project Support Specialist

Senior Project Support Specialist

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™ We are seeking a Senior Project Support Specialist to support a NASA contract in Greenbelt, MD. This is a general posting shared in anticipation of upcoming roles. While this announcement is not tied to a specific opportunity currently, we'd like to hear from team members who have relevant experience and are interested in growing into a new position or taking on a new challenge. If you're open to exploring future opportunities like this one, let us know by applying online or sharing a copy of your resume.

Responsibilities:

• Provides leadership, guidance, training, and mentoring to other project support personnel within the Division Offices.
• Ensures that project support personnel receive policies and procedures pertinent to their duties, disseminating information throughout the Division verbally, in writing, or electronically.
• Generate weekly reports by collecting input from the divisions.
• General business/project support, including answering telephones, document preparation and review, filing, scheduling meetings and calendar maintenance, managing phone and email distributions, and office supply maintenance.
• Assist in tracking, coordinating, and preparing/submitting responses to action items in the Action Item System.
• Correspondence routing of documents and ensuring the documents meet strict guidelines and deadline.
• Onboarding of new hires and/or visitors will also be badged, managed and tracked in coordination with IDMAX and NAMS.
• Conference scheduling and coordination, resolution for calendar conflicts, WebEx/Lync and room set up for various meetings. This includes in person and hybrid.
• Supporting key meetings (e.g., establishing call-in line, taking notes, creating sign-in list).
• Orders office and IT supplies in anticipation of business needs using AMMS, ACES and SAP. Obtain SEWP quotes and work with purchasing groups when necessary.
• Schedule office moves (phones, computers, office locations, floor plans, moving supplies and service requests).
• Records Management (maintain records for required documentation) and Property Custodian (assist in inventory/tracking of branch property). Other appropriate duties as assigned.

Requirements:

• Proficient with Microsoft Office suite (Word, PowerPoint, Outlook and Excel).
• Team player with a positive/can-do attitude at all times.
• Ability to multi-task and prioritize work.
• Exceptional customer service skills, over the phone and in person, with our customers and internal departments.
• Proactive, organized, detail-oriented to respond to customer requests and deadlines.
• Excellent oral, written and interpersonal communication skills- ability to interact with all levels of professionals.
• Knowledge of GSFC administrative systems, such as eMod, IDMAX, and CGE/Concur is highly desirable.
• Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job.

Education and Experience:

• Bachelor's degree with 8 years of relevant work experience.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

EEO Statement: ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.