Executive Support & Communications Associate

Executive Support & Communications Associate

Security Clearance Requirement: Eligible for a DoD Security Clearance is preferred Salary Range: $35K - $43K (The salary range provided is a general guideline. Nexagen Networks considers various factors when determining base salary offers, including the scope and responsibilities of the position, as well as the candidate's experience, education, skills, and current market conditions.) As an Executive Support & Communications Associate, you'll join a high-impact team supporting proprietary technology initiatives and strategic proposal development for government contracts. This role blends executive support, document management, and confidentiality oversight across mission-critical systems and digital assets. You'll work closely with senior leadership and cross-functional teams to ensure operational excellence and compliance in a fast-paced, high-stakes environment. Nexagen Networks is a trusted partner to the Department of Defense (DoD) and other federal agencies, including the Army, Air Force, Marine Corps, Navy, and DHS. With more than 20 years of industry expertise, we deliver exceptional lifecycle professional services spanning Research and Development, Cloud Engineering, Digital Modernization, Systems and Software Engineering, DevSecOps, ITSM, Cybersecurity, Satellite Communication (SATCOM), RMF-FedRAMP, Logistics, Training, Exercises, COMSEC, and IT/Networking.

Job Description

We are seeking a detail-oriented and proactive Executive Administrative & Strategic Support professional to join our team. The ideal candidate will support proprietary systems and manage the proposal library, ensuring compliance, confidentiality, and operational efficiency. This role requires strong organizational skills, technical proficiency, and the ability to collaborate with executives and cross-functional teams.

Position Responsibilities

• Provide executive-level administrative support including calendar management, meeting coordination, and sensitive correspondence handling.
• Assist in preparing and managing NDA documentation for personnel involved in proprietary systems.
• Track future and current opportunities in the company pipeline, keeping leadership informed of emerging and upcoming pursuits.
• Support the reorganization and maintenance of the SharePoint-based proposal library, ensuring version control and document accessibility.
• Coordinate with business development, capture, and technical teams to ensure proposal content accuracy and compliance.
• Maintain secure repositories for contracts, NDAs, and proposal artifacts, ensuring alignment with legal and branding standards.
• Liaise with internal teams and external partners to support proposal development and strategic meetings.
• Track action items and follow-ups from executive and capture strategy sessions.
• Handle confidential data with discretion and ensure compliance with corporate and federal standards.

Qualifications

Ability to manage multiple high-priority initiatives with precision. Skilled in document libraries, metadata tagging, and permission management in SharePoint. Strong ability to draft, format, and refine executive-level documents. Familiarity with MS Office, Adobe, SharePoint, and proposal tools. Trusted to manage confidential data and represent executives professionally.

Preferred Requirements

Experience supporting DoD or federal proposal efforts. Familiarity with proprietary systems and IP protection protocols. Understanding of government contracting and compliance frameworks.

Work Location

This role is primarily remote, with occasional travel required for meetings, training, networking events, and other essential business activities. Depending on project scope and client needs, on-site presence may be necessary in the future.

Company Benefits

At Nexagen, we believe in taking care of our team from day one! Enjoy comprehensive benefits including health, dental, and vision insurance, generous paid time off, a matching 401k, and various support programs. We also offer professional development opportunities and additional perks to ensure you thrive both personally and professionally.

Our Culture

Join our dynamic team and thrive in a culture that champions flexibility, professional growth, and work-life balance. At Nexagen, we support your continuous learning with comprehensive training and educational reimbursement. We celebrate your achievements and focus on delivering exceptional value to our customers. Be part of a supportive environment where your contributions directly impact on our customers' success and propel your career forward.