Hr/accounting Manager

HR/Accounting Manager

The HR/Accounting Manager performs duties at the professional level in all of the following functional areas: employee relations, training, employment, benefits management, payroll functions, A/P and A/R functions, daily revenue reporting as well as performing month-end financial closing procedures. This position requires an extremely perceptive person who is capable of relating to individuals at all levels within the organization. Our HR/Accounting Manager must be able to multi-task and be sensitive to deadlines, employee goodwill, and the business needs.

Employee Relations

1. Responds to employee relations issues such as employee complaints and questions.
2. Coaches, counsels and guides managers before executing employee disciplinary actions.
3. Manages and tracks all employee disciplinary action.
4. Monitors tardy and absenteeism to ensure proper documentation is issued.
5. Responds to all unemployment notices in a timely, efficient manner. Attends unemployment hearings when necessary.
6. Monitors employee performance evaluations to ensure they are done in a timely manner.
7. Reports, maintains and monitors all workers' compensation case files; follows-up on open cases.

Training

1. Schedules required brand training to include safety and on-boarding requirements for each department.
2. Enroll new hire employees in the proper brand training sessions.
3. Track training needs to ensure compliance with brand requirements.

Employment

1. Conducts recruitment efforts for all exempt and nonexempt employees; writes and places advertisements; works with supervisors to screen and interview candidates; conducts reference checking; extends job offers.
2. Coordinates scheduling of temporary workers with outside agencies based on business needs.
3. Schedules and conducts new-employee orientations.
4. Maintains all employee and applicant documentation as dictated by governing agencies.
5. Maintains employee personnel files.
6. Monitors employee performance evaluations to ensure they are done in a timely manner.
7. Ensures compliance with federal, state and local employment laws and regulations.

Benefits Management

1. Monitors employee eligibility for benefits plans.
2. Reviews benefits with employees and processes enrollment, cancellation or changes in a timely manner.
3. Facilitates annual open enrollment communications and election process.
4. Verifies benefit billing accuracy and processes for payment.

Payroll

1. Compiles payroll data such as garnishments, vacation and sick time and any other benefit deductions that affect the processing of payroll.
2. Reviews timecards from the electronic timekeeping system for completeness and accuracy and to ensure all time is approved by department supervisors.
3. Contacts various department supervisors for any missed times.
4. Processes bi-weekly transfer of payroll data to A1HR.
5. Compiles internal management reports from payroll system software as needed.

Accounting

1. Provide daily revenue reporting through the M3 accounting program.
2. Perform timely and weekly A/P batch reporting.
3. Maintain the A/R ledger, bill accounts on a timely manner keeping balances under 90 days old.
4. Respond to all guest billing questions.
5. Respond to all chargebacks within 48 hours.
6. Perform month-end closing procedures.
7. All other accounting duties as assigned.

Work Environment

This job operates in a professional office environment within a hotel and restaurant. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Position Type/Expected Hours of Work

This is a full-time exempt position. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m. but must be flexible to adjust start and end times and be able to work nights, weekends and holidays based on business needs.

Required Education and Experience

At least 3 to 5 years of related HR and Accounting experience.

Preferred Skills

Bi-lingual in English and Spanish

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.