Court Operations Specialist

Court Operations Specialist

If you're beginning your Court Administration career, our Court Operations Specialist position is the perfect path for you! The Court Operations Specialist performs an essential role for the Clerk of the Superior Court by providing access to the judicial system and related public records. You will assist the public, legal community, Courts, County, and other governmental agencies so they can pursue legal processes and/or obtain and maintain legal and financial records and information.

Take the leap and jump into this amazing career opportunity today! Want to learn more about this opportunity? Check out a day in the life of a Court Operations Specialist (AKA Administrative Assistant) by clicking on the video link!

This recruitment will be used to fill multiple vacancies throughout our various Court locations.

Join a team on a mission to provide fair and equitable access to justice. Clerk of the Superior Court is looking for people who strive to provide excellent customer service, collaborate in a team atmosphere, and serve the community.

Every member plays a vital role in providing services for the justice system, the legal community, and the general public.

COSC adopted Factors for Success to provide transparent guidance for sustainability, strategic initiative achievement, positive learning culture, and inclusivity by linking foundational skills and value-based behaviors. The four Factors for Success and related competencies are:

• Thought: Have and use the appropriate knowledge. (Business Acumen, Customer Focus, Strategic Mindset)

• Results: Take initiative and be accountable for results. (Takes Initiative, Ensures Accountability, Results Focused)

• People: Effectively communicate and interact with others. (Influential, Develops/Others Teamwork, Collaborative)

• Self: Recognize and reflect on oneself and one's behavior. (Authentic, Aware, Flexible)

Proud to Offer:

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits including access to our on-site center, dedicated to serving Maricopa County families exclusively

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including healthcare premium discounts

• Employee discounts for goods and services

• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1

We Require:

• Two years of clerical, administrative, or customer service experience

• High school diploma or GED

• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

We Also Value:

• Clerical, administrative, or customer service experience in a court-related or cash-handling environment

• Bilingual (English/Spanish) skills (moderate proficiency in reading, writing, and speaking the Spanish language)

Job Contributions:

• Perform extensive cashiering functions at public file counters, collect and process fees, payments, and bonds

• Receive and process a high quantity of documents and public records from the general public, internal and external customers, the legal community, and/or other governmental agencies

• Provide extensive customer service by responding to a high volume of written and verbal inquiries from a variety of sources; complete extensive case and file research for customers

• Seal and redact documents and files per court order and/or maintain all sealed, confidential, and discovery materials

• Process various complex orders from the court and handle the processing of exhibits

• Review, file, and process new complaints, petitions, exhibits, post-decrees, and subsequent documents; set hearings, and generate minute entries

• Perform special commissioner, probate registrar, and/or notary functions as necessary

• Cross-train to perform backup assistance in other areas or assignments and provide training to co-workers

Working Conditions:

• Work is performed primarily in a business office setting

• Ability to lift boxes up to 30 pounds and carry, push, or pull a distance of 500 feet

• Ability to travel to and from job-related locations during a scheduled workday subject to County policies regarding the use of County vehicles or private vehicles used on County business

Selection Procedure:

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.