Executive Assistant – Mission - driven Leadership Support

Executive Assistant – Mission-Driven Leadership Support

Attention administrative professionals! We're hiring an Executive Assistant for a full-time, day schedule to support senior leadership at our client, a respected conservation organization making a real impact in Downeast Maine. This position pays $27.40–$32.21 per hour and is direct-hire.

This is a high-visibility, mission-driven Executive Assistant role offering variety, influence, and professional growth, with direct exposure to strategic decision-making, donor relations, and organizational operations—far beyond a typical admin position. Interested? Apply today!

*This is an in-person position in Columbia Falls, with occasional travel to the East Machias office.

Typical Daily Duties:

• Manage the Executive Director's calendar, scheduling, and meeting preparation

• Draft and triage communications; serve as a liaison with staff, donors, board members, and partners

• Prepare, edit, and organize reports, presentations, and board materials

• Coordinate logistics for meetings and events, including agendas, minutes, and follow-ups

• Oversee office operations, records management, expenses, and vendor communications

• Greet visitors, track action items, and support special projects and cross-department initiatives

What We're Looking For:

• Strong hard skills: calendar/inbox management; Google Workspace & Microsoft Office; document creation; records management; travel coordination; expense tracking; database use; meeting logistics; basic project coordination

• Outstanding soft skills: clear communication, discretion, prioritization, proactive problem-solving, adaptability, and relationship-building

• A welcoming, professional presence with the ability to stay organized amid shifting priorities