Accounting & Operations Administrator

Operations & Accounting Support Coordinator

Our client, a dynamic organization in the construction and project-based industry, is seeking a dedicated and detail-oriented Operations & Accounting Support Coordinator to join their team. As an Operations & Accounting Support Coordinator, you will be an essential part of the operations team supporting multiple locations. The ideal candidate will demonstrate strong organizational skills, proactive communication, and a commitment to accuracy, which will align successfully in the organization.

Job Title: Accounting & Operations Administrator

Location: Portland, OR

Pay Range: $27 - $30

Shift: Day shift (8am - 5pm)

What's the Job?

• Manage purchase orders across multiple locations, ensuring accurate and timely entry into QuickBooks.
• Coordinate sales orders and invoicing processes, maintaining accuracy and completeness of billing documentation.
• Monitor and administer timekeeping records to support payroll processing and project costing.
• Support accounts payable by entering vendor invoices and reconciling company credit card transactions.
• Arrange travel logistics, including booking airfare, lodging, and transportation, while supporting urgent and after-hours requests.

What's Needed?

• Experience with QuickBooks or similar accounting software.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities across different locations and deadlines.
• Clear and professional written and verbal communication skills.
• Flexibility to support operational needs, including occasional after-hours travel coordination.

What's in it for me?

• Opportunity to work in a fast-paced, multi-location environment that values proactive problem-solving.
• Engagement with a supportive team committed to operational excellence.
• Chance to develop skills in project support, financial management, and logistical coordination.
• Work in a role that offers variety and the opportunity to make a meaningful impact.
• Supportive environment that encourages diversity and inclusion.

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)