HR Assistant

HR Assistant

Are you a detail-oriented, proactive and looking to take the next step in your career? We're seeking a dedicated HR Assistant to join our team, playing a crucial role in the heart of our human resources operations. This is an excellent opportunity for someone who thrives on a diverse range of responsibilities, from managing the entire employee lifecycle to providing key support on employee relations.

In this position, you'll be the go-to person for staff and managers on a variety of HR matters, ensuring our processes run smoothly and efficiently. You'll be responsible for accurate record-keeping, handling payroll information, and providing administrative support across recruitment, inductions, and policy administration. We're looking for a team player who can build strong relationships and maintain a high level of accuracy and confidentiality. If you're passionate about supporting a positive work environment and contributing to the success of our teams in both Swansea and Basingstoke, we encourage you to apply.

Key responsibilities include:

• Undertake accurate processing of all transactional HR Lifecycle administration including starters, leavers and contract changes.
• Ensure changes are recorded on the HR system for payroll and that the appropriate contractual paperwork is issued in an accurate timely manner.
• Respond to emails to the MDL HR inbox and requests for information.
• Assist in the administration of HR Policies and procedures including taking notes at meetings, compiling file notes and running relevant reports from the HR Information System (HRIS).
• Day to day administrative duties including updating the HRIS.
• Maintain the electronic personnel filing system and produce reports.
• Point of contact for staff and managers on use of HRIS to ensure that HR records are effectively maintained in order to monitor sickness levels, staffing levels etc.
• Support managers with inductions ensuring a thorough and consistent procedure is carried out for all new employees.
• In partnership with the HR Manager, provide support to managers for Swansea sickness absence cases for both short and long term absence.
• Support the HR Manager to provide professional advice to managers on a range of aspects of employee relations including, performance, maternity/paternity/adoption leave/ shared parental leave and flexible working.
• Manage and provide accurate payroll information, ensure that payroll deadlines are strictly adhered to.
• Work closely and build relationships with the Line Managers in order to influence the adoption of best practice management techniques and adherence to HR policies and procedures.
• In conjunction with the HR Manager, support managers in the recruitment process from analysing job requirements and preparing/amending job descriptions/ adverts to advertising and shortlisting candidates for roles.

Qualifications:

Desirable - CIPD qualified / part qualified (Level 3 or above)
Grade 4 or A-C GCSE or equivalent in Maths and English

Skills/knowledge:

• An understanding and knowledge of HR policies and procedures
• An understanding of current and forthcoming employment law issues
• Excellent communication skills, written and verbal, able to build relationships with staff at all levels
• A flexible and assertive approach; tenacious
• Highly organised and self motivated with a can-do attitude
• Discreet manner, able to deal with confidential and sensitive information
• Ideally a good sound knowledge of Google Suite and Microsoft Office Applications
• Able to work effectively in a pressurised environment, demonstrate good time management skills and the ability to adhere to Company and Statutory deadlines

Experience:

Demonstrable previous experience within an HR Assistant role
Demonstrable experience within a customer service environment desirable

Location:

MDL Swansea