Administrative Assistant - Operations

Administrative Assistant-Operations

If you've worn a pair of glasses, we've already met. We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products (such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions), iconic brands that consumers love (such as Ray-Ban, Oakley, Persol, Oliver Peoples, Vogue Eyewear and Costa), as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences (such as Sunglass Hut, LensCrafters, Salmoiraghi & Viganò and the GrandVision network), and leading e-commerce platforms. Join our global community of over 190,000 dedicated employees around the world in driving the transformation of the eyewear and eyecare industry. Are you willing to pioneer new frontiers, foster inclusivity and collaboration, embrace agility, ignite passion, and make a positive impact on the world? Join us in redefining the boundaries of what's possible.

General Function

Administrative assistants oversee routine and advanced duties for leadership at the location. This position will provide clerical and other support to all departments and many functions. The Administrative Assistant acts as a role model in supporting staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.

Major Duties And Responsibilities

• Provides administrative support to all departments and leadership initiatives.
• Organizes and prioritizes daily administrative and other responsibilities.
• Tends to office needs and oversees activities to ensure seamless functioning and decorum of work environment.
• Proactively engages with leadership to ensure support and/or facilitation of engagement activities, events, celebrations and location perks.
• Acts as support and backup to the HR office
• Performs accounts receivable and accounts payable functions
• Uses Office applications and other software/programs at a highly proficient level to draft professional correspondences, create professional PowerPoint presentations, maintain SharePoint sites, create and maintain and create production and financial data, document control for operational processes, and manage calendars.
• Performs limited accounts receivable and payable functions.
• Supports purchasing, receiving, and inventory management functions
• Acts as administrative support to location environmental health and safety programs, training and records management.
• Supports training and development administrative functions
• Accurately communicates relevant and potentially sensitive information to and from others.
• Conducts floor walk surveys and time studies as assigned.
• Tracks and maintains files with highest level of confidentiality.
• Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages.
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach.

Basic Qualifications

• High School Diploma or GED
• Previous experience working in a fast-paced environment minimum 1 year
• Ability to communicate clearly and concisely
• Ability to prioritize, maintain organization and meet strict deadlines
• Reliable in attendance and punctuality, including breaks and lunch period
• Proficiency in the use of Office applications including Excel, Word, PowerPoint, SharePoint, Teams, Microsoft Forms, Outlook.

Preferred Qualifications

• Database experience preferred
• Kronos experience preferred
• Additional related education or transferable experiences

Our Diversity, Equity and Inclusion Commitment

We are committed to creating an inclusive environment for all employees. We celebrate diversity and provide equal opportunities to all, regardless of race, gender, ethnicity, religion, disability, sexual orientation, or any other characteristic that makes us unique.

Nearest Major Market: Cleveland

Nearest Secondary Market: Youngstown

Job Segment: Operations Manager, Administrative Assistant, Ophthalmic, Document Control, Environmental Health & Safety, Operations, Administrative, Healthcare