Operations Coordinator

Operations Coordinator

We are looking for an Operations Coordinator to join a reputable nutrition and health & wellness company in Los Angeles, California. This is a contract to regular employment opportunity that offers a mix of administrative, customer service, and operational tasks, with the potential to transition into a long-term role. The position is onsite and provides paid parking, making it convenient for local candidates.

Responsibilities:

• Maintain internal trackers and streamline reports to facilitate fast-paced team workflows, ensuring materials and information remain accurate, organized, and current.
• Serve as the central point of contact for cross-functional teams, leadership, vendors, and external partners, coordinating communication, scheduling, and follow-up across multiple priorities.
• Coordinate executive operations including complex scheduling, travel itineraries, meeting logistics, project tracking, and the preparation of reports, presentations, and meeting materials.
• Built and documented standard operating procedures and process documentation, creating scalable systems that improved consistency, efficiency, and team alignment.
• Support recruiting and onboarding operations by coordinating interview scheduling, tracking candidates, maintaining applicant records, and assisting with onboarding logistics for operations staff.
• Maintain confidential employee and client documentation with discretion, ensuring accurate records and organized digital file management.
• Manage approved business expenses using a company credit card, maintaining detailed documentation and adherence to internal policies.
• Record and track expense transactions in QuickBooks, supporting accurate internal reporting and operational oversight.

Requirements:

• Prior experience in the restaurant or service industry is a plus, with demonstrated ability to multitask, prioritize, and succeed in fast-paced, high-volume environments.
• Outstanding organizational, written, and verbal communication skills.
• High comfort level with technology, including calendar management, customer communication platforms, digital file management, and basic troubleshooting.
• Detail-oriented, exceptionally reliable, and friendly with a strong customer and team service orientation.
• Proactive and able to operate with minimal supervision; adaptable to shifting priorities and business needs.

Additional Information:

• Flexible core hours: Monday–Friday, onsite, with start times between 6 AM–8 AM and end times between 2 PM–3 PM (minimum 30 hours/week, paid parking provided).
• Company-provided IT support and equipment for the role.