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Sales & Events Coordinator

Coordinate events and sales activities for meetings and group bookings at Loews Regency.
New York
Entry Level
$26 – 32 USD / hour
1 week ago
Loews Hotels

Loews Hotels

Operates upscale, full-service hotels and resorts across North America, focusing on personalized service, meetings, and family-friendly experiences.

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Administrative Assistant

The Administrative Assistant assists Sales Managers, Catering Managers and/or Conference Managers in providing world-class contracting, preparation, coordination and servicing of Hotel Customer base. Administers proposals, contracts and written correspondence in conjunction with Sales/Catering Team to communicate contractual information, event details and changes in conference programs to appropriate hotel operating departments and partnering teams.

Duties and Essential Functions

  1. Ability to juggle multiple tasks & projects with superb accuracy in a fast paced environment
  2. Strong administrative skills and attention to detail
  3. Exceptional customer service skills, over the phone and in person, with customers and internal departments
  4. Ability to manage different personalities, work styles and needs
  5. Write (or review) and distribute emails, correspondence memos, letters and customer specific communications as requested
  6. Assist in the preparation of regularly scheduled reports
  7. Assist with return phone calls. Qualify leads with additional details. Help clients with details on upcoming groups
  8. Coordinate reservations and amenities for Managers. Ensure room is ready and amenity delivered prior to arrival
  9. Assist with special project tasks, including mailings, sales blitz lists and other sales related activities
  10. Prepare contracts for Sales and Catering Managers; merge, alter and distribute for a tentative booking
  11. Assemble proposals and regret correspondence for Sales and Catering Managers
  12. Create Post Convention Reports, merge corresponding thank you letters
  13. Conduct Site Visit Tours as needed for Sales and Catering clients
  14. Send first contact template response to Catering inquiries with basic hotel information
  15. Assist in managing execution of small one-day meetings or rooms only programs
  16. Work directly with Operations/Restaurant to help coordinate the handling of functions
  17. Communicate with Catering and Conference events to inform cut off dates, review pickup reports for straight-line availability
  18. Assist with event execution including walking meeting rooms to ensure set is accurate, greeting meeting planners in meeting rooms on event days, and communicating requests to appropriate department for execution
  19. Other duties as assigned

Wage range for this position, based on experience, is $25.60 to $32.00.

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Sales & Events Coordinator
New York
$26 – 32 USD / hour
Sales
About Loews Hotels
Operates upscale, full-service hotels and resorts across North America, focusing on personalized service, meetings, and family-friendly experiences.