Accounting Assistant, Payroll Operations

Accounting Assistant, Payroll Operations

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory's mission.

Pay Range

$37.25 - $44.72 Hourly (451.4)

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week.

Job Description

We have an opening for a Payroll Accounting Assistant to work in a dynamic and fast-paced environment. Under minimal supervision, you will perform advanced and complex payroll accounting tasks, solve problems of a broad scope and complexity, and develop and implement new techniques and procedures. This position is in the Payroll Division of the Finance Department within the Office of the Chief Financial Officer (OCFO).

You will

• Perform complex Payroll processing tasks through the PeopleSoft 9.2 system for exempt and non-exempt employees.
• Interpret and apply complex procedures within the payroll system, provide guidance concerning payroll policies and procedures, and assist other LLNL organizations with problem resolution.
• Independently analyze and resolve complex payroll-related matters including payroll deductions, direct deposit payments, tax forms, wage garnishments, Personnel Administration System (PAS) transactions, and paycheck inquiries.
• Consult with and advise department Time and Absence Coordinators (TAC), administrators, resource analysts, and the Human Resources (HR) department, providing guidance and policy interpretation to ensure proper processing of employee earnings, deductions, and leave.
• Print payroll checks and maintain check printing equipment as necessary.
• Scan and index payroll documents using electronic workflow and storage system.
• Provide assistance to other members of the Payroll & Benefits Accounting group and support the Financial Services Help Desk with questions that arise.
• Perform other duties as assigned.

Qualifications

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Associate degree in a financial or business-related field or the equivalent combination of education and experience.
• Knowledge of accounting theory, policies, procedures, and regulations, as well as knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience using PeopleSoft 9.2 or other payroll applications and advanced knowledge and intermediate experience with computer-based spreadsheets, report generated applications and communication tools (e.g., Microsoft Suite, Outlook, Service Now).
• Extensive to advanced direct payroll processing experience, including calculating Federal and State tax withholding taxes, calculation of FLSA rates, and following withholding orders and garnishments for wages and experience interpreting and applying financial policy and procedures, including State and Federal policies, procedures and regulations and experience in applying and ensuring internal controls are followed.
• Excellent organizational skills, with the ability to handle multiple tasks simultaneously with frequent interruptions, while providing a high level of customer service.
• Strong problem solving and decision-making skills, while working independently to solve problems of broad scope and complexity.
• Ability to work independently with minimal supervision and to perform as a team member while maintaining a heavy workload.
• Proven ability to meet critical deadlines and work effectively under time constraints.
• Excellent communication and interpersonal skills necessary to work with all levels of personnel, both internal and external to the Laboratory including experience providing a high level of customer service while maintaining effective working relationships with clients, co-workers and Laboratory service units.